The Placement Confirmation Letter is a crucial document used in Swiss recruitment processes to formalize the successful placement of a candidate through a recruitment agency. This document is typically issued after a candidate has accepted a job offer and before they commence employment. It serves multiple purposes: confirming the placement terms to the hiring company, documenting the recruitment agency's fees and guarantees, and ensuring compliance with Swiss recruitment and employment regulations. The letter must align with the Federal Act on Employment Services and the Hiring of Services (AVG) and related ordinances. It provides a clear record of the placement arrangement and helps prevent future disputes by documenting all essential terms agreed upon by the parties involved.
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1. Letter Header: Company letterhead, date, and recipient's contact details
2. Subject Line: Clear indication that this is a Placement Confirmation Letter
3. Candidate Details: Full name, contact information, and any relevant professional qualifications of the placed candidate
4. Position Details: Job title, department, reporting line, and work location
5. Employment Terms: Start date, duration (if temporary), working hours, and basic salary
6. Client Company Details: Name and address of the hiring company where the candidate will be placed
7. Placement Fee Structure: Clear outline of the placement fee, payment terms, and any applicable guarantees
8. Confirmation Request: Request for acknowledgment and acceptance of the placement terms
9. Closing: Professional closing, signature block, and company details
1. Probation Period: Include when a probation period applies to the placement
2. Replacement Guarantee: Details of any replacement guarantee offered if the placement fails within a specified period
3. Additional Benefits: List of additional benefits if these are confirmed as part of the placement
4. Work Permit Status: Include for non-Swiss nationals, confirming work permit requirements or status
5. Special Arrangements: Any special arrangements agreed for the placement (e.g., flexible working, remote work)
6. Notice Period: Include when specific notice periods are agreed upon as part of the placement
1. Fee Schedule: Detailed breakdown of placement fees, payment structure, and any applicable discounts
2. Terms and Conditions: Standard terms and conditions of the placement service
3. Job Description: Detailed description of the role and responsibilities
4. Guarantee Terms: Detailed terms of any replacement guarantee or refund policy
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