Risk Assessment Form For Pregnant Employees

Risk Assessment Form For Pregnant Employees Template for Switzerland

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Key Requirements PROMPT example:

"I need a Risk Assessment Form For Pregnant Employees for our chemical manufacturing facility in Basel, Switzerland, that specifically addresses exposure to solvents and standing work requirements, compliant with Swiss regulations as of January 2025."

Document background

The Risk Assessment Form For Pregnant Employees is a mandatory document under Swiss labor law, specifically required by the Federal Act on Employment and related ordinances governing maternal protection at work. This form must be completed as soon as an employee notifies their employer of pregnancy and reviewed periodically throughout the pregnancy. It serves as a systematic tool for identifying, assessing, and managing workplace risks that could affect the health and safety of pregnant employees and their unborn children. The assessment covers various workplace aspects including physical demands, chemical exposures, biological hazards, and environmental conditions, leading to the implementation of necessary protective measures. The document ensures compliance with Swiss regulatory requirements while providing a practical framework for workplace adaptations and risk management.

Suggested Sections

1. Employee and Workplace Information: Basic details of the pregnant employee, job role, department, and workplace location

2. Assessment Details: Date of assessment, assessor information, stage of pregnancy, and expected due date

3. Current Job Description: Detailed overview of regular duties, responsibilities, and typical working patterns

4. Physical Workplace Hazards: Assessment of standing/sitting duration, manual handling, awkward postures, repetitive movements, and vibration exposure

5. Chemical Exposure Assessment: Evaluation of exposure to harmful substances, including cleaning products, solvents, and other chemicals

6. Biological Hazards: Assessment of exposure to infectious agents, biological materials, and related risks

7. Environmental Factors: Evaluation of temperature, humidity, noise levels, and general working environment

8. Work Pattern Assessment: Analysis of working hours, shift patterns, break periods, and potential stress factors

9. Control Measures: Existing and recommended additional control measures to minimize identified risks

10. Action Plan: Specific actions required, responsibilities, and implementation timelines

11. Review and Sign-off: Signatures from assessor, employee, HR representative, and occupational health professional if involved

Optional Sections

1. Medical Recommendations: Section for occupational health physician's specific recommendations, used when medical input is required

2. Remote Work Assessment: Additional assessment for employees who partially work from home, applicable for hybrid working arrangements

3. Equipment Assessment: Detailed evaluation of specific equipment use, relevant for technical or manufacturing roles

4. Travel Requirements: Assessment of business travel needs and associated risks, applicable for roles involving travel

5. Emergency Procedures: Special considerations for emergency evacuation and response, particularly relevant for high-risk environments

Suggested Schedules

1. Schedule 1: Risk Matrix: Standard risk assessment matrix for evaluating likelihood and severity of hazards

2. Schedule 2: Workplace Measurements: Technical measurements of environmental factors (noise levels, temperature, etc.)

3. Schedule 3: Chemical Safety Data: List of relevant chemical safety data sheets and exposure limits

4. Appendix A: Legal Requirements: Summary of relevant Swiss legislation and employer obligations

5. Appendix B: Ergonomic Assessment Checklist: Detailed checklist for assessing ergonomic factors and workstation setup

6. Appendix C: Control Measures Reference: Comprehensive list of possible control measures for common pregnancy-related workplace risks

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Healthcare

Education

Financial Services

Retail

Hospitality

Technology

Pharmaceutical

Construction

Transportation

Chemical Industry

Professional Services

Public Sector

Research and Development

Food and Beverage

Relevant Teams

Human Resources

Occupational Health and Safety

Risk Management

Compliance

Operations

Medical Services

Employee Relations

Environmental Health

Facilities Management

Legal

Relevant Roles

Human Resources Manager

Occupational Health and Safety Manager

Risk Management Specialist

Environmental Health and Safety Officer

HR Business Partner

Workplace Safety Coordinator

Compliance Officer

Industrial Hygienist

Facilities Manager

Operations Manager

Department Supervisor

Medical Officer

Employee Relations Manager

HSE Specialist

Workplace Wellness Coordinator

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