The Separation Request Letter is a crucial document in Swiss employment relations, formally initiating the process of voluntary employment termination. Used when an employee decides to end their employment relationship, this document must comply with Swiss employment law, particularly the Swiss Code of Obligations (OR) regarding notice periods and termination procedures. The letter serves multiple purposes: it provides official notification of the employee's intention to leave, documents the proposed last working day, and initiates the formal separation process. It should be professionally crafted to maintain positive relations while ensuring all legal requirements are met. The document typically triggers various internal processes including handover planning, exit interviews, and final settlement calculations. In the Swiss context, this letter is particularly important as it starts the countdown for the statutory notice period and creates a paper trail for both parties' legal protection.
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1. Header Information: Sender's and recipient's full contact details, date, and subject line
2. Formal Salutation: Professional greeting to the appropriate recipient (usually HR manager or direct supervisor)
3. Employee Information: Full name, employee ID, position, and department
4. Formal Request Statement: Clear statement of intention to separate from the company
5. Last Working Day: Proposed or calculated last day of work, considering legal notice periods
6. Handover Planning: Brief mention of willingness to ensure smooth transition of duties
7. Formal Closing: Professional closing statement, signature block with full name and contact information
1. Reason for Separation: Brief explanation of separation reason, if employee wishes to share
2. Appreciation Statement: Expression of gratitude for opportunities and experiences, recommended for maintaining good relationships
3. Special Requests: Any specific requests regarding final payments, references, or certificate of employment
4. Medical Circumstances: Include if separation is related to health issues requiring special consideration
5. Immediate Release Request: Request for immediate release from notice period, if applicable
6. Benefits Information Request: Queries about continuation of benefits, pension, or insurance coverage
1. Employment Certificate Request Form: Standard form requesting the statutory employment certificate
2. Handover Document List: List of projects, responsibilities, and documents to be transferred
3. Medical Documentation: If separation is health-related, relevant medical certificates or documentation
4. Current Employment Contract: Copy of current employment contract for reference to notice periods and terms
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Relevant Industries
Banking and Financial Services
Insurance
Manufacturing
Technology
Healthcare
Pharmaceuticals
Education
Retail
Hospitality
Professional Services
Construction
Telecommunications
Public Sector
Non-Profit Organizations
Media and Entertainment
Transportation and Logistics
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Marketing
Sales
Research and Development
Customer Service
Administration
Production
Quality Assurance
Project Management Office
Supply Chain
Corporate Communications
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Project Manager
Software Engineer
Financial Analyst
HR Manager
Marketing Specialist
Sales Representative
Administrative Assistant
Research Scientist
Operations Manager
Customer Service Representative
Technical Support Specialist
Product Manager
Business Analyst
Legal Counsel
Account Manager
Production Supervisor
Quality Assurance Engineer
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