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The Application Confirmation Letter (Bewerbungsbestätigung) is a crucial document in German recruitment processes, serving as the first formal communication between an employer and a job applicant after receiving their application. This document is required to comply with German employment law and GDPR requirements, particularly regarding the handling of personal data. It is typically sent within 1-3 business days of receiving an application and includes confirmation of received documents, information about the application process, data protection notices, and expected timelines. The letter helps maintain professional standards in recruitment, ensures legal compliance, and sets clear expectations for the application process. It's particularly important in the German business context, where formal communication and documentation are highly valued.

1. Recipient Details: Full name and address of the applicant

2. Reference Line: Application reference number and position applied for

3. Acknowledgment: Confirmation of receiving the application with date of receipt

4. Application Process Information: Brief overview of next steps and expected timeline

5. Data Protection Notice: Mandatory GDPR-compliant statement about handling of personal data

6. Contact Information: Details of HR contact person or responsible department

7. Closing: Professional closing formula and signature block