An Authorization Letter To Act On Behalf (Vollmacht) is a crucial legal instrument under German law that enables individuals or organizations to delegate authority for various purposes. This document is commonly used when the principal cannot personally handle certain matters or wishes to delegate specific responsibilities to a trusted representative. The letter must clearly define the scope of authority granted, temporal limitations, and specific powers conveyed to the agent. Under German jurisdiction, certain authorizations may require notarization, particularly for real estate transactions or significant financial matters. The document's format and content must comply with the German Civil Code (BGB) requirements, ensuring legal validity and enforceability.
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1. Header Information: Date, place of issuance, and title of the document (Vollmacht)
2. Principal Details: Full name, address, and identification details of the person granting the authority
3. Agent Details: Full name, address, and identification details of the person being authorized to act
4. Scope of Authority: Clear and specific description of the powers being granted and what actions the agent is authorized to take
5. Duration: Time period for which the authorization is valid, including start date and end date if applicable
6. Signature Block: Space for principal's signature, date of signing, and any required witnessing or notarization
1. Revocation Rights: Statement about the principal's right to revoke the authorization and the process for doing so - include when the authorization is for an extended period
2. Substitute Authorization: Permission for the agent to delegate powers to a substitute - include when such delegation might be necessary
3. Medical Decisions: Specific healthcare-related powers - include when the authorization involves medical decision-making
4. Financial Powers: Detailed financial authorities - include when the authorization involves banking or financial transactions
5. Property Matters: Specific rights regarding property management - include when real estate or property decisions are involved
6. Data Protection Clause: GDPR compliance statement - include when personal data processing is involved
1. Copy of Principal's ID: Certified copy of the principal's identification document
2. Copy of Agent's ID: Certified copy of the agent's identification document
3. List of Specific Powers: Detailed enumeration of specific actions authorized, if too extensive for main document
4. Translation Certificate: Certified translation if the document needs to be used in multiple languages
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Corporate Secretariat
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Administrative Assistant
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Business Development Manager
Property Manager
Account Manager
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