The Confidentiality Agreement For Board Members is a crucial document required when appointing new members to either the Management Board (Vorstand) or Supervisory Board (Aufsichtsrat) of German companies. It serves to protect sensitive company information, ensure compliance with German corporate law requirements, and establish clear guidelines for handling confidential information. The agreement is particularly important given the broad access to company information that board members typically have and their fiduciary duties under German law. It addresses requirements from multiple German regulations including the AktG, HGB, and GeschGehG, as well as EU-level requirements such as GDPR. The document is essential for both listed and private companies, providing comprehensive protection while ensuring board members can effectively perform their duties.
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1. Parties: Identification of the company and the board member
2. Background: Context of the agreement, including board appointment reference
3. Definitions: Detailed definitions including 'Confidential Information', 'Trade Secrets', 'Personal Data', and other key terms
4. Scope of Confidential Information: Comprehensive description of what constitutes confidential information
5. Confidentiality Obligations: Core obligations regarding the handling and protection of confidential information
6. Permitted Disclosures: Circumstances under which confidential information may be disclosed
7. Data Protection Compliance: Specific obligations regarding personal data under GDPR and BDSG
8. Security Measures: Required procedures and measures for protecting confidential information
9. Return of Confidential Information: Obligations regarding return or destruction of confidential materials
10. Duration and Survival: Term of the agreement and obligations that continue after termination
11. Breach and Remedies: Consequences of breach and available remedies including injunctive relief
12. Governing Law and Jurisdiction: Specification of German law and competent courts
1. Stock Market Compliance: Additional provisions for listed companies regarding insider trading and market regulations
2. Third Party Information: Specific provisions for handling confidential information from business partners and customers
3. International Transfers: Provisions for cross-border data transfers if the company operates internationally
4. Digital Security: Specific provisions for handling digital information and cybersecurity requirements
5. Conflict with Other Agreements: Provisions addressing interaction with other confidentiality obligations
6. Board Committee Specific Obligations: Additional confidentiality requirements for specific committee memberships (e.g., audit committee)
1. Schedule 1: Categories of Confidential Information: Detailed list of specific types of confidential information relevant to the company
2. Schedule 2: Security Protocols: Detailed security procedures and requirements for handling confidential information
3. Schedule 3: Approved Third Party Recipients: List of pre-approved third parties who may receive certain confidential information
4. Appendix A: Form of Confidentiality Undertaking for Support Staff: Template for confidentiality agreements with support staff who may assist the board member
5. Appendix B: Data Breach Notification Procedure: Procedure to be followed in case of actual or suspected confidentiality breaches
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Healthcare
Energy
Telecommunications
Retail
Professional Services
Automotive
Chemical
Pharmaceuticals
Real Estate
Infrastructure
Media and Entertainment
Consumer Goods
Relevant Teams
Legal
Corporate Governance
Compliance
Board Secretariat
Executive Office
Risk Management
Internal Audit
Corporate Affairs
Human Resources
Relevant Roles
Supervisory Board Member
Management Board Member
Board Chairman
Vice Chairman of the Board
Audit Committee Member
Compensation Committee Member
Nomination Committee Member
Risk Committee Member
Independent Director
Executive Director
Non-Executive Director
Board Secretary
General Counsel
Chief Executive Officer
Chief Financial Officer
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