Consent To Share Information Form - Germany

Consent To Share Information Form for Germany

Consent To Share Information Form Template for Germany

A German law-compliant Consent To Share Information Form is a legally binding document that enables organizations to obtain explicit consent from individuals for sharing and processing their personal data in accordance with GDPR requirements and German data protection laws (BDSG). The document outlines the specific types of information to be shared, the purposes of processing, the identity of recipients, and the data subject's rights, while ensuring compliance with both EU-wide data protection regulations and specific German legal requirements for valid consent and data processing.

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What is a Consent To Share Information Form?

The Consent To Share Information Form is a critical document required under German law and GDPR when organizations need to obtain explicit consent for sharing personal data with third parties. This document becomes necessary whenever an organization plans to share personal information beyond what is strictly necessary for contract performance or legal obligations. The form must comply with the Federal Data Protection Act (BDSG) and GDPR requirements, ensuring transparency about data processing activities and respecting data subjects' rights. It's particularly important in scenarios involving special categories of personal data, international data transfers, or when sharing data across different organizations or departments. The document should be regularly reviewed and updated to reflect any changes in data processing activities or regulatory requirements.

What sections should be included in a Consent To Share Information Form?

1. Parties: Identification of the data controller (organization requesting consent) and the data subject (individual giving consent)

2. Background: Brief context explaining why the information sharing is necessary

3. Definitions: Clear definitions of key terms used in the form, including types of personal data, processing activities, and relevant parties

4. Purpose of Information Sharing: Specific, explicit purposes for which the personal data will be shared and processed

5. Information to be Shared: Detailed description of the personal data categories to be shared

6. Duration of Consent: Period for which the consent remains valid, including any automatic renewal or expiration conditions

7. Data Subject Rights: Clear explanation of rights under GDPR including right to withdraw consent, access data, and request deletion

8. Data Security Measures: Overview of measures taken to protect the shared information

9. Declaration of Consent: Explicit statement of consent with signature block and date

What sections are optional to include in a Consent To Share Information Form?

1. International Transfers: Required when data will be transferred outside the EU/EEA, detailing safeguards and recipient countries

2. Automated Decision Making: Required when personal data will be subject to automated processing or profiling

3. Special Categories of Data: Required when processing sensitive personal data (health, religious beliefs, etc.)

4. Third Party Recipients: Detailed section about specific third parties who will receive the data, when recipients are not named in main text

5. Commercial Terms: Required when the information sharing involves commercial arrangements or payments

6. Specific Processing Activities: Detailed description of particular processing activities when complex or unusual processing is involved

What schedules should be included in a Consent To Share Information Form?

1. Schedule 1 - Categories of Personal Data: Detailed list of all personal data categories to be shared

2. Schedule 2 - Authorized Recipients: List of all third parties authorized to receive the shared information

3. Schedule 3 - Technical and Organizational Measures: Detailed description of security measures implemented to protect the data

4. Appendix A - Withdrawal Form: Template form for withdrawing consent

5. Appendix B - Data Subject Request Form: Template form for making data subject access requests or other GDPR rights requests

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Consent To Share Information Form?

What sections should be included in a Consent To Share Information Form?

What sections are optional to include in a Consent To Share Information Form?

What schedules should be included in a Consent To Share Information Form?

Authors

Alex Denne

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