The Letter of Intent to Cancel Lease is a crucial document in German property law, used when a tenant (either individual or business) wishes to formally terminate their lease agreement. This document must strictly comply with the German Civil Code (BGB), particularly 搂568 regarding written form requirements and 搂573c concerning notice periods. It serves as the official communication initiating the lease termination process and must include specific details about the property, parties involved, and intended termination date. The document is essential in both residential and commercial contexts and needs to be properly formatted and delivered to ensure legal validity. When drafting a Letter of Intent to Cancel Lease, special attention must be paid to notice periods, which vary depending on the type of lease and specific terms in the original agreement. This document forms the basis for the subsequent termination process and property handover procedures.
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1. Sender Details: Full name and address of the tenant/sender
2. Recipient Details: Full name and address of the landlord/property management company
3. Date: Current date of writing the letter
4. Subject Line: Clear indication that this is a notice of lease termination (K眉ndigung des Mietvertrags)
5. Property Identification: Specific details of the rental property including full address and any relevant unit numbers
6. Lease Reference: Reference to the original lease agreement including its date
7. Declaration of Termination: Clear statement of intent to terminate the lease
8. Termination Date: Specific date when the lease should end, considering statutory notice periods
9. Request for Confirmation: Request for written confirmation of the termination
10. Property Inspection: Proposed arrangements for final property inspection and handover of keys
11. Signature: Personal signature of the tenant(s)
1. Reason for Termination: Include if termination is due to extraordinary circumstances or if required by the lease agreement
2. Security Deposit: Request for return of security deposit, if applicable
3. Forwarding Address: New address for future correspondence and return of deposit, if already known
4. Multiple Tenants Declaration: Additional section needed if there are multiple tenants on the lease
1. Copy of Lease Agreement: Attachment of the original lease agreement for reference
2. Power of Attorney: If the letter is being sent by an authorized representative
3. Supporting Documentation: Any relevant documentation supporting extraordinary termination, if applicable
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