The Letter of Removal from Position (K眉ndigungsschreiben) is a crucial document in German employment law, used to formally terminate an employment relationship. It must strictly comply with German legal requirements, including the Written Form Requirement (Schriftformerfordernis) under 搂 623 BGB. This document is essential when an employer needs to terminate an employment contract, whether for ordinary termination with notice period or extraordinary termination for cause. The letter must include specific elements such as clear termination declaration, notice period, and last working day. Additional provisions may be needed depending on circumstances, such as works council involvement, garden leave arrangements, or severance offers. The document's format and content may vary based on the employee's position, company size, and termination circumstances, but must always maintain legal compliance with German employment protection laws.
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1. Header Information: Complete company details, recipient's name and address, and date of the letter
2. Subject Line: Clear indication that this is a termination notice (K眉ndigungsschreiben)
3. Employment Details: Reference to the employment relationship, including start date and current position
4. Termination Declaration: Clear and unambiguous statement of termination (K眉ndigung) with specific termination date
5. Notice Period: Statement of the applicable notice period and last working day
6. Certificate of Employment: Reference to the provision of a work certificate (Arbeitszeugnis)
7. Signature Block: Space for authorized signatory's original signature and company details
1. Reasons for Termination: Include only if specifically required or if termination is for cause (wichtiger Grund)
2. Garden Leave: Include if employee is to be released from duty during notice period (Freistellung)
3. Outstanding Vacation: Statement regarding remaining vacation days and their handling
4. Company Property: Instructions for returning company property, if applicable
5. Non-Compete Reminder: Reference to existing non-compete obligations, if applicable
6. Severance Offer: Include if a severance package is being offered
7. Works Council Reference: Confirmation of works council consultation, if applicable
1. Inventory List: List of company property to be returned
2. Calculation of Outstanding Benefits: Detailed calculation of remaining vacation days, overtime, or other benefits
3. Severance Agreement: If applicable, detailed terms of the severance package
4. Handover Protocol: Template for documenting the handover of ongoing projects and responsibilities
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Financial Services
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Transportation
Energy
Telecommunications
Real Estate
Media and Entertainment
Public Sector
Relevant Teams
Human Resources
Legal
Executive Management
Operations
Finance
Administration
Information Technology
Sales
Marketing
Research and Development
Customer Service
Production
Quality Assurance
Business Development
Compliance
Relevant Roles
Chief Executive Officer
Managing Director
Department Head
Project Manager
Team Leader
Senior Manager
Operations Manager
Sales Representative
Administrative Assistant
Software Developer
Financial Analyst
Marketing Specialist
Human Resources Manager
Production Supervisor
Customer Service Representative
Research Scientist
Legal Counsel
Account Manager
Technical Support Specialist
Business Development Manager
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