The Media Release Consent Form is essential for any organization in Germany that creates, uses, or distributes content featuring individuals' images, voices, or likenesses. This document is specifically designed to comply with German legal requirements, including the strict provisions of the GDPR, German Federal Data Protection Act (BDSG), and the German Art Copyright Act (KunstUrhG). The form is crucial for obtaining and documenting explicit consent for media usage while protecting both the rights of the subject and the interests of the content creator. It includes comprehensive details about the intended use of media content, data protection measures, duration of consent, and withdrawal rights. Organizations should use this Media Release Consent Form whenever they plan to capture, store, or distribute media content featuring identifiable individuals in Germany.
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1. Parties: Identification of the organization obtaining consent and the individual granting consent (including contact details)
2. Background: Brief context explaining the purpose of the media release and intended uses
3. Definitions: Clear definitions of key terms including 'Media Content', 'Usage Rights', 'Distribution Channels'
4. Consent Declaration: Express declaration of consent for recording, using, and distributing media content featuring the individual
5. Scope of Usage Rights: Detailed description of permitted uses, platforms, and contexts for the media content
6. Duration and Territory: Specification of the time period and geographical areas where the consent applies
7. Data Protection Notice: GDPR-compliant information about personal data processing, storage, and protection measures
8. Right of Withdrawal: Information about the right to withdraw consent and the process for doing so
9. Signatures: Space for dated signatures of all parties
1. Compensation: Include when there is payment or consideration for the media usage
2. Minor Consent: Required when the subject is under 18, including parental/guardian consent provisions
3. Special Usage Restrictions: Include when the subject wants to restrict usage in specific contexts or platforms
4. Third Party Rights: Include when media content might be licensed or transferred to third parties
5. Emergency Contact: Include for ongoing or high-risk media productions
6. Medical Disclosure: Include for activities requiring physical participation or risk awareness
1. Schedule 1 - Description of Media Content: Detailed description or samples of the specific media content covered by the release
2. Schedule 2 - Permitted Usage Contexts: List of specific approved uses, platforms, and contexts for the media content
3. Schedule 3 - Data Processing Details: Detailed GDPR-compliant information about data processing activities
4. Appendix A - Withdrawal Form: Template form for withdrawing consent
5. Appendix B - Parent/Guardian Consent Form: Additional form for minors requiring guardian approval
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