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The Non Confirmation Of Probation Letter is a crucial document in German employment law, used when an employer decides not to continue an employment relationship beyond the probationary period (typically up to 6 months under German law). This document must be drafted in accordance with the German Civil Code (BGB) and related employment legislation, requiring written form and specific content elements. It is typically issued when an employee's performance, conduct, or fit within the organization during the probation period does not meet the required standards for permanent employment. The letter must include clear identification of parties, explicit statement of non-confirmation, notice period details, and final working arrangements. Given its legal significance and potential implications, it requires careful drafting to ensure compliance with German labor law requirements while maintaining professional communication standards.

1. Letter Header: Company letterhead, date, and formal business letter formatting

2. Recipient Details: Employee's full name and address

3. Subject Line: Clear indication that this relates to probation period completion/employment termination

4. Reference Information: Employment contract date, position title, and probation period dates

5. Main Statement: Clear and unambiguous statement that the probation period was not successfully completed

6. Notice Period: Specific information about the notice period and last working day

7. Return of Company Property: Instructions regarding return of company equipment, badges, etc.

8. Final Pay Information: Information about final salary payment and any outstanding benefits

9. Signature Block: Official signature(s) of authorized representative(s)