The Not Renewing Lease Letter To Tenant is a crucial document in German property management and residential leasing practices. It is used when a landlord decides not to extend a fixed-term lease agreement upon its natural expiration date. This document must comply with the German Civil Code (BGB) requirements, particularly sections 535-577a governing residential tenancy. The letter should be sent with appropriate notice (typically 3-6 months, depending on the lease terms) before the lease's end date. It must include specific information such as property details, exact termination date, and handover requirements. Unlike a termination notice, this document is used specifically for non-renewal of fixed-term leases rather than early termination of ongoing contracts. The document is particularly important in Germany's tenant-protective legal environment, where proper documentation and timing are essential for legal validity.
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1. Sender Details: Full name and address of the landlord or property management company
2. Recipient Details: Full name and address of the tenant(s)
3. Date: Current date of the letter
4. Property Reference: Clear identification of the rental property including full address and any relevant unit numbers
5. Subject Line: Clear indication that this is a notice of non-renewal of lease (Mitteilung 眉ber die Nichtverl盲ngerung des Mietvertrags)
6. Lease Reference: Reference to the original lease agreement including its date
7. Non-renewal Statement: Clear statement that the lease will not be renewed
8. End Date: Specific date when the lease will end
9. Property Handover: Information about the process and expectations for returning the property
10. Signature: Landlord's or authorized representative's signature
1. Reason for Non-renewal: While not legally required for a non-renewal (as opposed to early termination), including the reason can maintain good relations and prevent misunderstandings
2. Security Deposit Return: Information about the process for returning the security deposit, if applicable
3. Outstanding Payments: Reference to any outstanding rent or utility payments that need to be settled
4. Property Inspection: Proposed dates or process for final property inspection
5. Forwarding Address Request: Request for tenant to provide their forwarding address for future correspondence
1. Move-out Checklist: Detailed list of requirements for property condition upon move-out
2. Property Handover Protocol Template: Standard form to be completed during final inspection (脺bergabeprotokoll)
3. Utility Transfer Forms: Forms for transferring or terminating utility contracts
4. Original Lease Agreement Copy: Copy of the original lease agreement for reference
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