The Permanent Offer Letter of Employment is a crucial document in German employment relations, used when a company intends to hire an employee on a permanent basis. It must comply with various German federal labor laws, particularly the Nachweisgesetz (NachwG), which requires written documentation of essential employment terms. The document serves multiple purposes: it formally extends an employment offer, satisfies legal documentation requirements, and establishes clear expectations for both parties. It should be issued before or at the start of employment and must include specific mandatory elements while allowing for customization based on the position, industry, and company policies. The letter forms part of the employment contract documentation and should be retained for the duration of employment.
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1. Company Introduction: Official company name, address, and registration details
2. Position and Start Date: Job title, department, reporting line, and intended start date
3. Primary Work Location: Office location or work site address
4. Compensation: Base salary, payment frequency, and payment method
5. Working Hours: Regular working hours, breaks, and flexibility arrangements
6. Vacation Entitlement: Annual leave entitlement and public holidays
7. Probationary Period: Length of probationary period and notice requirements during this time
8. Notice Period: Standard notice period after probation
9. Collective Agreements: Reference to any applicable collective agreements or work agreements
10. Confidentiality: Basic confidentiality obligations
11. Data Protection: Basic information about personal data processing
12. Acceptance Terms: Deadline for acceptance and return of signed offer
1. Bonus Scheme: Details of any variable compensation, used when position includes performance-based pay
2. Stock Options: Information about equity compensation, relevant for senior positions or startups
3. Company Car: Terms of company car provision, if applicable to the position
4. Remote Work Policy: Specific arrangements for remote work, if applicable
5. Travel Requirements: Expected business travel obligations, if part of the role
6. Additional Benefits: Company-specific benefits like meal allowances, gym memberships, etc.
7. Professional Development: Training opportunities and development programs
8. Post-Contractual Non-Compete: Non-compete clauses, typically for senior positions or specific industries
1. Job Description: Detailed description of role, responsibilities, and requirements
2. Benefits Overview: Comprehensive list of company benefits and eligibility criteria
3. Company Policies: Key company policies that form part of employment terms
4. Data Privacy Notice: Detailed information about personal data processing as required by GDPR
5. Company Car Policy: If applicable, detailed terms of company car usage
6. Bonus Scheme Details: If applicable, complete terms and conditions of variable compensation
7. IT Usage Policy: Rules and guidelines for use of company IT systems
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