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Release Of Information Medical Records for Germany

Release Of Information Medical Records Template for Germany

This document is a legally binding authorization form governed by German law that enables the release and transfer of medical records from one party to another. It complies with the German Federal Data Protection Act (BDSG), EU General Data Protection Regulation (GDPR), and German healthcare regulations including the Patientenrechtegesetz. The form ensures proper documentation of patient consent for sharing medical information while protecting patient privacy rights and maintaining healthcare provider compliance with data protection requirements. It includes specific provisions for data processing, storage, and transfer within the German healthcare system context.

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Release Of Information Medical Records

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What is a Release Of Information Medical Records?

The Release of Information Medical Records document is essential in the German healthcare system for managing the authorized disclosure of patient medical information. This document is required whenever patient medical records need to be shared between healthcare providers, insurance companies, or other authorized parties. It ensures compliance with strict German data protection laws, including the Bundesdatenschutzgesetz (BDSG) and EU GDPR, particularly regarding special category data processing under Article 9. The form is designed to protect patient privacy while facilitating necessary information sharing for continued care, insurance purposes, or research. It must be used in situations ranging from routine transfers between healthcare providers to specialized research applications, always maintaining the high standards of German medical data protection regulations.

What sections should be included in a Release Of Information Medical Records?

1. Parties: Identification of the patient (data subject), the releasing healthcare provider, and the recipient of the medical records

2. Background: Brief context explaining the purpose of the release form and its legal basis under GDPR and German law

3. Definitions: Key terms used in the document, including types of medical records, processing activities, and relevant legal terminology

4. Scope of Authorization: Detailed description of which medical records are authorized for release, including date ranges and types of information

5. Purpose of Disclosure: Specific purpose(s) for which the medical information will be used

6. Duration of Authorization: Time period for which the authorization is valid

7. Rights of the Patient: Statement of patient rights under GDPR and German law, including right to revoke authorization

8. Data Protection Notice: Required information about data processing under GDPR Article 13/14

9. Signatures: Execution section for patient (or legal representative) and witness signatures

What sections are optional to include in a Release Of Information Medical Records?

1. Emergency Contact Authorization: Additional authorization for emergency contacts to access records, used when patient wants to designate emergency contacts

2. Special Categories Authorization: Specific authorization for sensitive information like mental health or genetic data, used when such records are involved

3. Digital Access Provisions: Terms for electronic access to records, used when digital transfer methods are available

4. Third Party Payment Authorization: Authorization for billing and payment information release, used when payment processing is involved

5. International Transfer Provisions: Additional provisions for cross-border data transfers, used when records will be sent outside Germany

What schedules should be included in a Release Of Information Medical Records?

1. Schedule A - Types of Medical Records: Detailed checklist of specific medical record types authorized for release

2. Schedule B - Authorized Recipients: List of specific individuals or organizations authorized to receive the records

3. Schedule C - Privacy Notice: Detailed privacy notice compliant with GDPR Article 13/14 requirements

4. Appendix 1 - Revocation Form: Standard form for revoking the authorization

5. Appendix 2 - Fee Schedule: If applicable, schedule of fees for record copying and transmission

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Germany

Cost

Free to use
Relevant legal definitions




























Clauses





















Relevant Industries

Healthcare

Medical Insurance

Medical Research

Healthcare Technology

Legal Services

Hospital Administration

Pharmaceutical Industry

Clinical Trials

Public Health

Relevant Teams

Legal

Compliance

Medical Records

Patient Administration

Data Protection

Clinical Operations

Medical Information Management

Patient Services

Research Administration

Quality Assurance

Privacy Office

Relevant Roles

Medical Records Administrator

Data Protection Officer

Healthcare Compliance Manager

Medical Office Manager

Clinical Director

Legal Counsel

Privacy Officer

Hospital Administrator

Medical Secretary

Healthcare Documentation Specialist

Patient Relations Manager

Medical Information Officer

Research Coordinator

Healthcare Legal Advisor

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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