The Termination Of Commercial Lease document is essential for formally concluding commercial tenancy arrangements in Germany. It is used when parties agree to end a commercial lease either at its natural expiration or through mutual agreement before the term ends. The document must comply with German Civil Code (BGB) requirements, particularly sections 535-562 regarding commercial leases. It addresses crucial aspects such as termination dates, property handover procedures, settlement of outstanding payments, utility transfers, and security deposit returns. This document is particularly important in the German market where commercial lease terminations require strict adherence to formal requirements and specific documentation to be legally valid and protect both parties' interests.
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1. Parties: Identification of landlord and tenant, including full legal names, addresses, and registration details for companies
2. Background: Reference to the original lease agreement, its date, and property details
3. Definitions: Key terms used throughout the document, including 'Termination Date', 'Property', 'Lease Agreement', etc.
4. Termination Declaration: Formal declaration of lease termination, specifying the effective termination date
5. Handover of Premises: Details of the property handover process, including inspection requirements and documentation
6. Settlement of Accounts: Treatment of rent, operating costs, and utilities up to the termination date
7. Security Deposit: Arrangements for the return of the security deposit and conditions for deductions
8. Final Meter Readings: Process for recording final utility meter readings and settling utility accounts
9. Reinstatement Obligations: Tenant's obligations regarding property condition and any required restoration work
10. Mutual Release: Release of parties from future obligations under the lease, subject to specified conditions
11. Governing Law: Confirmation of German law application and jurisdiction
12. Signatures: Execution section for all parties
1. Outstanding Repairs: Include when there are specific repair works to be completed before handover
2. Assignment of Contracts: Required when there are third-party contracts that need to be terminated or transferred
3. Fixtures and Fittings: Include when there are disputes or specific arrangements regarding fixtures installed by the tenant
4. Post-Termination Access: Needed when tenant requires limited access after termination for removal of items or completion of works
5. Surviving Provisions: Include when certain lease provisions should survive termination
6. Dispute Resolution: Include when specific dispute resolution mechanisms are agreed upon
7. Insurance: Required when there are specific insurance claim settlements pending
1. Schedule 1 - Property Inventory: Detailed list of landlord's fixtures, fittings, and equipment
2. Schedule 2 - Handover Protocol: Checklist and documentation requirements for property handover
3. Schedule 3 - Outstanding Payments: Detailed calculation of all outstanding amounts including rent, utilities, and service charges
4. Schedule 4 - Security Deposit Calculation: Breakdown of security deposit deductions and return amount
5. Schedule 5 - Reinstatement Works: Specific list of required restoration or repair works
6. Appendix A - Photographic Evidence: Current condition photographs of the premises
7. Appendix B - Final Utility Readings: Documentation of final meter readings and utility account details
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Retail
Manufacturing
Office Space
Hospitality
Warehousing and Logistics
Healthcare
Education
Professional Services
Industrial
Technology
Banking and Financial Services
Entertainment and Leisure
Relevant Teams
Legal
Real Estate
Facilities Management
Finance
Operations
Property Management
Asset Management
Risk Management
Corporate Services
Administration
Relevant Roles
Property Manager
Facility Manager
Real Estate Director
Chief Financial Officer
Legal Counsel
Operations Manager
Commercial Property Agent
Asset Manager
Lease Administrator
Business Owner
Real Estate Portfolio Manager
Corporate Real Estate Manager
General Counsel
Finance Director
Commercial Director
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