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The Volunteer Termination Letter is a crucial document used in German organizations to formally conclude volunteer relationships in a professional and legally compliant manner. This document is essential when either the volunteer or the organization decides to end their collaboration, whether due to completion of service, personal circumstances, or other reasons. The letter should comply with German volunteer service regulations and civil law requirements, particularly focusing on clear communication of the termination date and any ongoing obligations. A well-drafted Volunteer Termination Letter helps maintain positive relationships, ensures proper documentation for both parties, and addresses practical matters such as the return of organizational property or access credentials. It's particularly important in formal volunteer programs and registered associations (eingetragener Verein) where proper documentation is required for legal and administrative purposes.

1. Header Information: Organization's letterhead, date, and reference number if applicable

2. Recipient Details: Volunteer's full name and address

3. Subject Line: Clear indication that this is a volunteer termination letter

4. Acknowledgment: Recognition of the volunteer's service and contribution

5. Termination Statement: Clear statement of the termination of the volunteer relationship and effective date

6. Return of Materials: Request for return of any organization property, access cards, or materials

7. Closing: Professional closing with organization's signature block