A Hotel Receipt is a fundamental document in the hospitality industry, required under Danish law for all accommodation services provided by hotels. This document serves as official proof of stay and payment, essential for both personal and business travel documentation. The receipt must comply with Danish regulatory requirements, including the VAT Act (Momsloven) and Bookkeeping Act (Bogf脙茠脗赂ringsloven), which mandate specific content such as tax calculations, service itemization, and business identification details. Hotel receipts are particularly important for business travelers requiring expense documentation, tax reporting, and corporate compliance. They typically include detailed information about the stay, additional services utilized, and payment information, making them crucial for accounting, auditing, and tax purposes.
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Key Requirements PROMPT example:
Hotel Receipt
I need a Hotel Receipt template for a corporate stay at our Copenhagen location, compliant with Danish VAT requirements, that includes fields for company billing information and project codes, to be used starting January 2025.
1. Hotel Information Header: Hotel's legal name, address, CVR number (Danish business registration), contact information, and receipt number
2. Guest Details: Guest name, address, and any relevant corporate information for business travelers
3. Stay Information: Check-in and check-out dates, room number, number of guests, and rate type
4. Itemized Charges: Detailed breakdown of room charges, additional services, and amenities with individual prices
5. Tax Summary: VAT (moms) breakdown and any other applicable taxes
6. Payment Information: Total amount, payment method, date of payment, and payment status
7. Footer Information: Receipt date, unique receipt identifier, and payment terminal details if applicable
1. Corporate Booking Details: Additional information for business travelers including company name, reference numbers, and project codes
2. Loyalty Program Information: Details of points earned or benefits applied during the stay
3. Group Booking Summary: For group bookings, breakdown of rooms and allocation of charges
4. Special Requests/Notes: Any special arrangements or requests fulfilled during the stay
5. Rate Agreement Reference: For corporate or negotiated rates, reference to specific agreements or contracts
1. Detailed Service Breakdown: Itemized list of additional services such as room service, spa treatments, or conference facilities
2. Mini Bar Consumption List: Detailed list of mini bar items consumed with individual prices
3. Restaurant Charges Detail: Breakdown of restaurant charges if billed to the room
Authors
Relevant legal definitions
Clauses
Relevant Industries
Hospitality
Tourism
Business Services
Corporate Travel
Event Management
Conference Services
Entertainment
Professional Services
Public Sector
Education
Relevant Teams
Finance
Accounting
Front Office
Administration
Revenue Management
Corporate Travel
Compliance
Audit
Tax
Accounts Receivable
Relevant Roles
Hotel Manager
Accounts Receivable Clerk
Front Desk Manager
Financial Controller
Accountant
Corporate Travel Manager
Expense Management Specialist
Tax Compliance Officer
Auditor
Bookkeeper
Business Travel Coordinator
Finance Director
Revenue Manager
Administrative Assistant
Executive Assistant
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