The Business To Business Collection Letter is a crucial tool in commercial debt recovery within England and Wales. It is typically used when standard invoicing and reminder processes have failed to secure payment. The document should be employed before considering legal action, serving as a formal reminder of payment obligations and potential consequences of continued non-payment. It must comply with relevant UK legislation, particularly regarding late payment interest and debt recovery costs. The letter forms part of the documented trail of attempted collections, which may be important if legal proceedings become necessary.
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1. Recipient Details: Full business name, address, and reference numbers
2. Debt Information: Invoice numbers, dates, and amounts owed
3. Payment History: Summary of previous payment attempts and communications
4. Payment Request: Clear statement of amount due and payment deadline
5. Consequences: Details of statutory interest and potential legal action
1. Payment Plan Options: Offered when willing to accept structured payments for long-term clients or large amounts
2. Settlement Offer: Reduced amount offered for immediate payment when quick resolution is preferred over full amount
3. Previous Correspondence Reference: References to prior collection attempts, used for subsequent collection letters
1. Invoice Copies: Copies of unpaid invoices referenced in the letter
2. Statement of Account: Detailed breakdown of all transactions and balances
3. Payment Instructions: Bank details and payment methods accepted
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