The Confirmation of Termination of Employment Letter is essential documentation used when concluding an employment relationship in England and Wales. It should be issued when employment ends through resignation, redundancy, dismissal, or mutual agreement. The letter serves multiple purposes: it provides written confirmation of the termination date, outlines final payments and benefits, details the return of company property, and reminds the employee of any ongoing obligations. This document helps ensure compliance with UK employment law and provides both parties with clear documentation of the termination terms, helping prevent future disputes and misunderstandings.
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1. Date and Address Block: Formal letter heading with employee's details
2. Confirmation of Termination: Clear statement of employment termination and effective date
3. Final Payment Details: Breakdown of final salary, holiday pay, and other entitlements
4. Company Property Return: List of items to be returned and deadline
5. P45 Information: Confirmation of P45 issuance
1. Garden Leave: Terms of garden leave period - to be included when employee is placed on garden leave during notice period
2. Reference Policy: Company's approach to future references - to be included when specific reference arrangements are agreed
3. Post-Employment Restrictions: Reminder of ongoing obligations - to be included when contract contains restrictive covenants
1. Final Payment Calculation: Detailed breakdown of all final payments including salary, holiday pay, and any other entitlements
2. Company Property Checklist: Itemized list of company property to be returned with acknowledgment section
3. Benefits Termination Schedule: Details of when various benefits end and any conversion rights or continuation options
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