The Contract Letter of Employment is a fundamental document used when establishing a new employment relationship or formalizing an existing one under English and Welsh law. It serves as a comprehensive record of the employment terms and conditions, ensuring compliance with UK employment legislation including the Employment Rights Act 1996. This document should be issued within two months of employment commencing and includes essential information such as salary, working hours, holiday entitlement, and notice periods. It protects both employer and employee by clearly defining their rights and obligations.
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1. Employee and Employer Details: Full names, addresses, and contact information of both parties
2. Job Role: Job title, duties, and responsibilities
3. Start Date: Commencement date of employment and confirmation of continuous employment
4. Salary and Benefits: Pay rate, payment frequency, method of payment, and details of any benefits
5. Working Hours: Standard hours, days of work, overtime requirements, and flexibility arrangements
6. Holiday Entitlement: Annual leave allowance, public holidays, and booking procedure
7. Sick Leave: Sick pay entitlement and reporting procedures
8. Notice Period: Required notice periods for termination from either party
9. Confidentiality: Requirements regarding company and client confidential information
10. Data Protection: How employee personal data will be collected, stored, and processed
1. Probationary Period: Terms and length of initial trial period, typically used for new employees
2. Restrictive Covenants: Non-compete and non-solicitation terms, typically included for senior or sales roles
3. Commission Structure: Details of commission calculations and payments, relevant for sales roles
4. Remote Working: Terms and conditions for working from home or other locations
5. Company Car: Terms relating to company vehicle use and maintenance, if provided
6. International Travel: Requirements and arrangements for international business travel
1. Employee Handbook: Reference to company policies, procedures, and workplace rules
2. Job Description: Detailed outline of role responsibilities and requirements
3. Benefits Schedule: Comprehensive details of the employee benefits package
4. IT and Communications Policy: Rules regarding use of company systems, equipment, and acceptable use
5. Disciplinary and Grievance Procedures: Detailed procedures for handling workplace disputes and misconduct
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