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Internal Job Offer Letter Template for England and Wales

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Key Requirements PROMPT example:

Internal Job Offer Letter

"I need an Internal Job Offer Letter for promoting our current Marketing Manager to Head of Marketing, with a 30% salary increase and expanded team responsibilities, effective March 1, 2025."

What is a Internal Job Offer Letter?

The Internal Job Offer Letter serves as a crucial document in formalizing internal mobility within organizations governed by English and Welsh law. It is used when an existing employee is selected for a different role within the same company, whether through promotion, lateral move, or departmental transfer. The letter documents changes to the employment relationship while maintaining the continuity of service, addressing modifications to responsibilities, compensation, and working arrangements. This document ensures compliance with UK employment legislation, including the Employment Rights Act 1996 and related regulations, while providing both parties with clear documentation of the new terms.

What sections should be included in a Internal Job Offer Letter?

1. Company Details: Official company name, address, and contact information

2. Employee Details: Full name and current position of employee

3. New Role Details: Job title, department, and reporting relationship

4. Compensation Package: Salary, benefits, and any variable compensation

5. Start Date: Effective date of the new role

6. Terms and Conditions: Key employment terms including hours, location, and notice period

7. Acceptance Process: How to accept the offer and deadline for response

What sections are optional to include in a Internal Job Offer Letter?

1. Probationary Period: Details of any probationary period, used when company policy requires it

2. Development Plan: Career progression details, used for promotional moves

3. Handover Arrangements: Transition plan for current role, used when role change affects business continuity

What schedules should be included in a Internal Job Offer Letter?

1. Job Description: Detailed description of new role responsibilities

2. Benefits Summary: Overview of applicable benefits package

3. Organization Chart: Shows reporting relationships and team structure

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions












Clauses















Industries

Employment Rights Act 1996: Core employment legislation covering written particulars of employment, terms and conditions, and basic employment rights that must be reflected in the offer letter.

Equality Act 2010: Legislation ensuring prevention of discrimination, equal pay provisions, and protection of characteristics that must be considered in employment terms.

National Minimum Wage Act 1998: Legislation governing minimum wage requirements and age-related pay scales that must be met in salary offerings.

Working Time Regulations 1998: Regulations covering working hours limitations, holiday entitlement, and rest break requirements that must be specified in employment terms.

Pensions Act 2008: Legislation regarding auto-enrollment requirements and pension scheme information that must be communicated in employment documentation.

Data Protection Act 2018 and UK GDPR: Laws governing the handling of personal information and privacy requirements in employment documentation.

Income Tax Act 2007 and National Insurance Contributions Act 2014: Legislation covering tax implications and National Insurance obligations that affect employment terms.

Fixed-term Employees Regulations 2002: Regulations preventing less favorable treatment of fixed-term employees, relevant if the role is for a fixed term.

Part-time Workers Regulations 2000: Regulations preventing less favorable treatment of part-time workers, relevant if the role is part-time.

TUPE Regulations 2006: Regulations protecting employment rights during business transfers, relevant if the internal move involves a transfer of business unit.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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