The Janitorial Subcontractor Agreement is essential for cleaning service providers operating in England and Wales who need to formally engage subcontractors to fulfill client commitments. This document establishes clear terms for service delivery, compliance with health and safety regulations, insurance requirements, and payment terms. It protects both the main contractor and subcontractor by clearly defining responsibilities, performance standards, and liability allocation, while ensuring compliance with UK employment law and industry standards.
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1. 1. Parties: Identifies the contracting parties (contractor and subcontractor)
2. 2. Background: Explains context and purpose of the agreement
3. 3. Definitions: Defines key terms used throughout the agreement
4. 4. Scope of Services: Details the specific cleaning and maintenance services to be provided
5. 5. Term and Termination: Duration of agreement and termination provisions
6. 6. Payment Terms: Payment amounts, schedules, and invoicing procedures
7. 7. Health and Safety Obligations: Safety requirements and COSHH compliance
8. 8. Insurance Requirements: Required insurance coverage and minimum amounts
9. 9. Compliance with Laws: Obligations to comply with relevant legislation and regulations
10. 10. Confidentiality: Provisions for handling confidential information
1. Equipment and Materials: Specifies who provides cleaning equipment and materials - include when there's shared responsibility for equipment
2. Security Requirements: Special security protocols and clearances - include for sensitive locations like banks or government buildings
3. Environmental Standards: Specific environmental compliance requirements - include when client has specific environmental policies
4. Staff Training and Qualifications: Requirements for staff training and certifications - include when specific qualifications are required
5. Data Protection: Specific data protection and privacy requirements - include when personal data processing is involved
1. Schedule 1 - Service Specification: Detailed breakdown of cleaning tasks and frequencies
2. Schedule 2 - Pricing Schedule: Detailed pricing breakdown and rate card
3. Schedule 3 - Key Performance Indicators: Performance metrics and measurement criteria
4. Schedule 4 - Site Rules: Specific rules and requirements for each location
5. Appendix A - COSHH Assessments: Risk assessments for cleaning chemicals
6. Appendix B - Insurance Certificates: Copies of required insurance documentation
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