A Job Termination Letter is essential when formally ending an employment relationship in England and Wales. It serves as official documentation of the termination decision and protects both employer and employee by clearly stating the terms of separation. The letter should be used whenever employment is terminated, whether through redundancy, misconduct, poor performance, or mutual agreement. It must include specific information required by UK employment law, such as termination date, notice period, final pay calculations, and details about returning company property. The document helps ensure compliance with statutory requirements and reduces the risk of future disputes.
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1. Employee Details: Full name, position, and employee reference number of the terminated employee
2. Termination Date: Clear statement of the last day of employment and notice period details
3. Reason for Termination: Statement explaining the grounds for termination
4. Final Pay Information: Details of final salary payment, including outstanding payments, holiday pay, and any deductions
5. Company Property Return: Instructions regarding the return of company assets and property
1. Garden Leave: Details of garden leave arrangements during notice period
2. Reference Provision: Information about future employment references and company policy on references
3. Post-Employment Restrictions: Reminder of ongoing obligations and restrictive covenants from employment contract
4. Outplacement Support: Details of any career transition or outplacement support being offered
1. P45 Form: Tax document showing earnings and tax paid to date
2. Final Payment Calculation Schedule: Detailed breakdown of final payment including salary, holiday pay, bonuses, and deductions
3. Company Property Checklist: Itemized list of company property to be returned
4. Benefits Termination Schedule: Details of company benefits termination dates and any conversion options
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