The Letter of Consent to Release Personal Information is a critical document used when personal data needs to be shared between organizations or individuals in England and Wales. This document is essential for compliance with UK GDPR and the Data Protection Act 2018, providing clear evidence of explicit consent for data sharing. It should be used whenever personal information needs to be released to third parties, particularly for sensitive data or when transferring information between organizations. The letter typically includes details of the data subject, the recipient, specific information to be shared, purpose of sharing, and duration of consent. It serves as both a legal record and a practical tool for managing data protection compliance.
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1. Data Subject Details: Full name, contact information, and any relevant identification numbers of the person whose information is being released
2. Recipient Details: Identity and contact information of the person/organization receiving the information
3. Scope of Consent: Specific description of what information is being released
4. Purpose of Release: Clear statement of why the information is being released and how it will be used
5. Duration of Consent: Time period for which the consent is valid
6. Statement of Understanding: Confirmation that the data subject understands their rights
1. Third Party Sharing: Details of any third parties who may receive the information - include when information may be shared beyond the primary recipient
2. Special Category Data: Specific consent for sensitive personal data such as health, religious, biometric or other sensitive data
3. Data Transfer Details: Information about international transfers of data outside the UK
1. Detailed Data Inventory: Itemized list of specific data elements being released
2. Privacy Notice: Detailed information about how the data will be processed and protected
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