A Long Term Sickness Dismissal Letter is a crucial document used when terminating employment due to prolonged illness or medical incapacity in England and Wales. It should be used only after following proper procedures, including obtaining medical evidence, considering reasonable adjustments, and conducting consultation meetings. The letter must demonstrate compliance with UK employment law, particularly regarding disability discrimination and fair dismissal procedures. It serves as a formal record of the decision and protects both employer and employee by clearly documenting the process followed and rights available.
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1. Address and Date: Formal letter heading with employee's details and date
2. Confirmation of Dismissal: Clear statement of dismissal decision and effective date
3. Background Summary: Brief recap of absence history and steps taken to date
4. Medical Evidence: Reference to medical reports and prognosis
5. Reasonable Adjustments: Summary of adjustments considered/implemented
6. Notice Period: Confirmation of notice period and final working day
7. Appeal Rights: Information about right to appeal and process
1. Alternative Roles: Section detailing alternative positions that were considered and discussed with the employee
2. Final Pay Calculation: Section outlining breakdown of final salary, benefits, and any outstanding payments
3. Company Property: Section detailing instructions for returning company property and equipment
1. Appeal Procedure: Detailed explanation of appeal process and timeframes
2. Final Pay Calculation: Detailed breakdown of final payment including holiday pay and benefits
3. Medical Report Summary: Summary of key medical findings (if appropriate and with consent)
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