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Not A Good Fit Termination Letter for the United Kingdom

Not A Good Fit Termination Letter Template for England and Wales

A formal employment termination letter used in England and Wales to end an employment relationship based on cultural or performance fit issues, rather than misconduct or redundancy. The document outlines the termination details, notice period, final payments, and transition arrangements while ensuring compliance with UK employment law and protecting both employer and employee rights.

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Not A Good Fit Termination Letter

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What is a Not A Good Fit Termination Letter?

The Not A Good Fit Termination Letter is a crucial document used when ending employment relationships in England and Wales where the primary reason is misalignment with company culture, role requirements, or organizational fit, rather than serious misconduct or redundancy. This document must carefully balance the need for clear communication while maintaining professional courtesy and ensuring compliance with UK employment legislation. It typically includes specific termination dates, notice periods, final payment details, and transitional arrangements. The letter should be drafted with particular attention to employment rights, especially for employees with more than two years of service who have additional statutory protections.

What sections should be included in a Not A Good Fit Termination Letter?

1. Date and Address Block: Formal letter heading with date and recipient details

2. Termination Statement: Clear statement of employment termination and effective date

3. Notice Period Details: Specification of notice period and last working day

4. Reason for Termination: Brief, professional explanation of the 'not a good fit' reason

5. Final Pay Information: Details of final salary, outstanding holiday pay, and benefits

What sections are optional to include in a Not A Good Fit Termination Letter?

1. Garden Leave: Section to be included if employee will not be working during notice period - typically used for sensitive positions or when immediate departure is preferred

2. Reference Provision: Section detailing future reference arrangements - included when agreeing to provide a reference

3. Return of Company Property: Section listing items to be returned - included when employee has company equipment or materials

What schedules should be included in a Not A Good Fit Termination Letter?

1. P45 Form: Tax document to be provided upon termination

2. Final Settlement Calculation: Detailed breakdown of final payment including salary, holiday pay, and any other entitlements

3. Company Property Checklist: List of company items to be returned before departure

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Cost

Free to use
Relevant legal definitions










Clauses















Industries

Employment Rights Act 1996: Primary legislation governing notice periods, employee rights, and unfair dismissal provisions. Key for establishing basic employment rights and minimum requirements for termination.

Equality Act 2010: Legislation protecting against discriminatory dismissal, defining protected characteristics, and ensuring termination decisions are not based on discriminatory grounds.

Employment Act 2002: Covers statutory dismissal procedures and requirements for written statements in termination processes.

Length of Service Considerations: Different rights apply based on employment duration. Under 2 years: fewer protections; Over 2 years: full unfair dismissal rights.

Notice Period Requirements: Statutory minimum notice periods and consideration of contractual notice periods if longer than statutory minimums.

Probationary Period Status: Consideration of whether employee is still in probation period and associated modified rights during this time.

Contractual Terms Review: Analysis of specific termination provisions in employment contract and Payment in Lieu of Notice (PILON) provisions.

Documentation Requirements: Need for clear documentation of performance/fit issues, previous discussions or warnings, and evidence of fair process.

Appeal Rights: Consideration of employee's right to appeal the termination decision and process for handling appeals.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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