A Notice of Damages Letter is a crucial document in the claims process under English and Welsh jurisdiction. It serves as the formal initiation of a claim for compensation, typically issued before commencing legal proceedings. The letter should comply with relevant pre-action protocols and must clearly outline the basis of the claim, quantify losses, and specify the remedy sought. This document is essential for establishing a clear record of the claim and demonstrating compliance with procedural requirements. The Notice of Damages Letter often includes supporting evidence and gives the recipient an opportunity to respond before formal legal proceedings are initiated.
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1. Sender and Recipient Details: Full contact information for both parties including names, addresses, and any reference numbers
2. Date: Date of the notice letter
3. Reference Line: Clear reference to incident/contract in question and any relevant reference numbers
4. Incident Description: Clear and detailed description of the incident or breach causing damages, including relevant dates and circumstances
5. Damages Claimed: Detailed breakdown of all damages being claimed, including specific amounts and justification
6. Legal Basis: Statement of legal basis for claim, including relevant legislation and legal principles being relied upon
7. Payment Terms: Expected payment timeframe, method, and bank details if applicable
1. Previous Correspondence: Reference to any prior communications regarding the matter, including dates and key points discussed
2. Interest Calculation: Details of any interest being claimed on the damages, including calculation method and period
3. Legal Costs: Breakdown of any legal costs incurred that are being claimed as part of the damages
1. Evidence Documentation: Copies of relevant documents proving damages and supporting the claim
2. Photographs: Visual evidence of damage where applicable
3. Expert Reports: Any relevant expert or assessment reports supporting the claim
4. Cost Calculations: Detailed breakdown and supporting documentation for damage calculations
5. Prior Correspondence Log: Copies of relevant prior communications arranged chronologically
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