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Unpaid Internship Offer Letter for the United Kingdom

Unpaid Internship Offer Letter Template for England and Wales

An Unpaid Internship Offer Letter is a formal document used in England and Wales to outline the terms and conditions of an unpaid work experience opportunity. It establishes the voluntary nature of the position, details learning objectives, specifies the duration, and clarifies that the arrangement does not constitute employment. The document must comply with UK employment law, particularly regarding minimum wage exceptions and working time regulations.

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Unpaid Internship Offer Letter

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What is a Unpaid Internship Offer Letter?

The Unpaid Internship Offer Letter serves as a crucial document for organizations in England and Wales offering voluntary work experience opportunities. It's specifically designed to comply with UK employment legislation while providing clear documentation of the arrangement's voluntary nature. The letter should be used when offering genuine learning opportunities that are exempt from minimum wage requirements, typically involving work shadowing or placements tied to educational courses. It must carefully balance the organizational benefits with legitimate learning opportunities for the intern, ensuring compliance with National Minimum Wage regulations and other relevant employment laws.

What sections should be included in a Unpaid Internship Offer Letter?

1. Addressee Details: Full name and address of the intern

2. Position Details: Title of internship role and department

3. Duration: Start date and end date of the internship

4. Voluntary Nature: Clear statement that this is an unpaid, voluntary position

5. Working Hours: Expected hours and days of attendance

6. Learning Objectives: Specific skills and experience to be gained

7. Supervision: Details of who will supervise and support the intern

What sections are optional to include in a Unpaid Internship Offer Letter?

1. Travel Expenses: Any reimbursement of travel costs, if offered

2. Equipment Provision: Details of any equipment or resources provided

3. Educational Institution Details: If part of academic course, details of institution and course

What schedules should be included in a Unpaid Internship Offer Letter?

1. Role Description: Detailed description of tasks and responsibilities

2. Company Policies: Relevant policies like confidentiality and code of conduct

3. Health and Safety Information: Basic health and safety guidelines

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Document Type

Experience Letter

Cost

Free to use
Relevant legal definitions














Clauses


















Industries

National Minimum Wage Act 1998 and Regulations 2015: Key legislation governing payment of workers, including considerations for whether an intern qualifies as a 'worker', exceptions for genuine work experience/shadowing, and provisions for students on course placements

Employment Rights Act 1996: Covers basic employment rights that may apply to unpaid interns, including working time, rest breaks, and health and safety provisions

Equality Act 2010: Legislation ensuring protection against discrimination, requirements for reasonable accommodations for disabled interns, and fair selection process requirements

Working Time Regulations 1998: Regulations covering maximum weekly working hours, rest breaks and periods, and holiday entitlement considerations

Health and Safety at Work Act 1974: Legislation covering duty of care obligations, health and safety requirements, and insurance considerations for the workplace

GDPR and Data Protection Act 2018: Laws governing the handling of personal data, privacy notices, and data protection rights for individuals

HMRC Guidelines on Unpaid Internships: Tax authority guidance ensuring compliance with tax regulations and clarifying when payment might be legally required

Key Letter Components: Essential elements to include: voluntary nature, learning objectives, duration, educational course relationship, supervision arrangements, and termination provisions

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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