The Account Authorization Letter is a critical banking document used in Hong Kong when an account holder needs to delegate banking authority to another person or entity. This document is essential for situations where the primary account holder requires assistance in managing their banking affairs, such as during extended travel, business operations, or when dealing with corporate accounts requiring multiple authorized signatories. The letter must comply with Hong Kong's Banking Ordinance (Cap. 155) and related regulations, including the Personal Data (Privacy) Ordinance and anti-money laundering requirements. It typically specifies the scope of authority, transaction limits, duration of authorization, and contains necessary security features to protect both the account holder and the bank. The document is widely used in both personal and corporate banking contexts within Hong Kong's financial system.
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1. Account Holder Details: Full legal name, address, and contact information of the account holder granting authorization
2. Account Information: Specific details of the account(s) covered by the authorization, including account numbers and types
3. Authorized Person Information: Full legal name, identification details, and contact information of the person being authorized
4. Scope of Authorization: Clear description of what actions the authorized person can take, including transaction types and limits
5. Duration of Authority: Specification of the time period for which the authorization is valid
6. Revocation Terms: Terms under which the authorization can be revoked or terminated
7. Declaration and Signature: Formal declaration by the account holder and space for signatures, witnessing, and dating
1. Multiple Account Authorization: Additional section when authorization covers multiple accounts or services
2. Transaction Limits: Detailed breakdown of transaction limits by type when specific monetary restrictions apply
3. Special Instructions: Any specific conditions or restrictions on the authorization
4. Digital Access Authorization: Section covering online banking access and digital transaction permissions if applicable
5. Joint Account Provisions: Additional provisions when the account is jointly held
1. Schedule A - Authority Matrix: Detailed matrix showing specific transactions and limits authorized for different types of operations
2. Schedule B - Specimen Signatures: Specimen signatures of both the account holder and authorized person(s)
3. Schedule C - Required Identification Documents: List and copies of identification documents required for both parties
4. Appendix 1 - Bank's Standard Terms: Standard terms and conditions of the bank relating to authorized persons
Relevant legal definitions
Clauses
Relevant Industries
Banking
Financial Services
Corporate Services
Professional Services
Retail Banking
Investment Banking
Wealth Management
Small and Medium Enterprises
International Trade
Non-Profit Organizations
Relevant Teams
Legal
Finance
Treasury
Operations
Compliance
Risk Management
Corporate Services
Banking Operations
Customer Service
Account Management
Relevant Roles
Account Holder
Company Director
Chief Financial Officer
Financial Controller
Treasury Manager
Company Secretary
Banking Relationship Manager
Compliance Officer
Legal Counsel
Operations Manager
Finance Manager
Corporate Services Manager
Bank Branch Manager
Risk Management Officer
Authorized Representative
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