The Affidavit of Conformity is a crucial legal document utilized in Hong Kong when formal verification or authentication of documents is required. This document type is commonly used in international business transactions, legal proceedings, and situations requiring official document verification. The affidavit must comply with Hong Kong's legal requirements, particularly the Oaths and Declarations Ordinance (Cap. 11) and related regulations. It serves as a sworn statement where the deponent confirms the authenticity, accuracy, or compliance of specific documents or procedures. The document is particularly relevant in cross-border transactions, government submissions, and situations where formal authentication is required by overseas authorities or business partners.
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1. Title and Venue: Specifies the jurisdiction (Hong Kong) and the title of the document as an Affidavit of Conformity
2. Deponent Information: Full name, occupation, and address of the person making the affidavit (the deponent)
3. Capacity Statement: Statement of the deponent's authority or capacity to make the declarations
4. Document Identification: Clear identification of the document(s) being verified for conformity
5. Declaration of Conformity: Specific statements confirming the conformity of documents or procedures to required standards or regulations
6. Verification Statement: Standard statement verifying that the contents are true and correct to the best of the deponent's knowledge
7. Execution Block: Space for swearing/affirming the affidavit, including date, signature of deponent, and details of the administering authority
1. Background Context: Additional context about the circumstances requiring the affidavit, used when complex situations need explanation
2. Supporting Facts: Additional factual statements supporting the main declaration, used when additional context or evidence is needed
3. Translation Certificate: Required when the affidavit refers to documents in languages other than English or Chinese
4. Corporate Authority: Required when the deponent is making the affidavit on behalf of a corporation, including details of their authorization
1. Exhibit A: Copies of the documents being certified for conformity, marked and indexed appropriately
2. Exhibit B: Supporting documentation proving the deponent's authority or capacity (if applicable)
3. Authentication Schedule: Schedule listing all documents being authenticated with their specific details and reference numbers
4. Certificate of Translation: If applicable, certified translations of any non-English/non-Chinese documents referenced in the affidavit
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Compliance
Corporate Secretarial
Quality Assurance
International Trade
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Relevant Roles
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Compliance Officer
Corporate Secretary
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Company Director
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