The Annual Leave Confirmation Letter From Employer is a crucial document in Hong Kong's employment framework, required to formalize and document approved annual leave arrangements between employers and employees. This document is typically issued after an employee submits a leave request and receives approval, serving as official confirmation and record of the arrangement. It helps ensure compliance with the Hong Kong Employment Ordinance (Cap. 57), which stipulates mandatory annual leave provisions and record-keeping requirements. The letter should be issued before the commencement of the leave period and should contain all relevant details including leave dates, return-to-work date, and any specific arrangements or conditions. This documentation is particularly important for maintaining clear employment records and avoiding any potential disputes regarding leave arrangements.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership聽of your docs
1. Letter Header: Company letterhead, date, reference number, and employee details
2. Salutation: Appropriate greeting to the employee
3. Leave Approval Statement: Clear statement confirming the approval of annual leave request
4. Leave Period Details: Specific dates of approved leave, including first and last day
5. Leave Balance Information: Statement of remaining leave balance after this leave period
6. Return to Work Date: Clear specification of the expected date of return to work
7. Handover Requirements: Standard statement about completing handover procedures before leave
8. Closing: Standard closing, signature block for authorized person
1. Emergency Contact: Section requesting employee to provide emergency contact details while on leave, if required by company policy
2. Special Arrangements: Any special arrangements agreed upon during the leave period (e.g., checking emails, availability for urgent matters)
3. Travel Details: If required by company policy, section for employee to provide travel details when traveling abroad
4. Acting Person: Details of who will be covering the employee's duties during their absence
5. Compliance Statement: Reference to relevant company policies or procedures, if needed
1. Leave Calculation Schedule: Detailed breakdown of leave days calculation, including any public holidays falling within the leave period
2. Leave History Summary: Summary of leave taken to date and remaining balance for the year
3. Handover Checklist: Standard checklist of items to be handled before proceeding on leave
Find the exact document you need
Self Employed Employment Contract
Hong Kong-governed agreement establishing an independent contractor relationship between a company and a self-employed professional.
Download
Residential Tenancy Branch Notice To End Tenancy
A legal notice document used in Hong Kong to formally terminate a residential tenancy agreement, complying with local property law requirements.
Download
Proof Of Residency Letter From Family Member
A formal letter used in Hong Kong where a family member confirms an individual's residential status, serving as official proof of residence for various institutional purposes.
Download
Letter Of Engagement For Services
A Hong Kong-governed formal letter establishing a professional services engagement between a service provider and client, outlining service terms and conditions.
Download
Independent Contractor Employment Contract
A Hong Kong-governed agreement establishing the terms and conditions between a company and an independent contractor, defining service scope, payment terms, and relationship parameters.
Download
Confirmation Of Business Trip Letter
A Hong Kong-compliant formal letter authorizing and documenting the details of an employee's business trip, including travel arrangements and terms.
Download
Confirmation Letter Of Employment For Visa Application
An official employment confirmation letter used for work visa applications in Hong Kong, complying with local immigration requirements.
Download
Confirmation Letter For Work Order
A formal business document used in Hong Kong to confirm work order details and terms between service provider and client, governed by Hong Kong law.
Download
Balance Confirmation Letter For Debtors
A formal letter used in Hong Kong to confirm and verify outstanding debt balances between creditors and debtors, serving as an official record for audit and legal purposes.
Download
Bank Account Confirmation Letter To Supplier
A formal Hong Kong bank-issued letter confirming a supplier's bank account details and banking relationship status.
Download
Bank Account Confirmation Letter To Customer
A formal letter issued by a Hong Kong bank confirming account establishment and details, compliant with local banking regulations and HKMA guidelines.
Download
Balance Confirmation Letter To Customer
A formal letter issued by Hong Kong financial institutions to customers confirming account balances, requiring customer verification and adhering to Hong Kong banking regulations.
Download
Formal Complaint Letter To Landlord
A formal legal document used in Hong Kong to address landlord-tenant disputes and request remedial actions under Hong Kong property law.
Download
Former Employee Reference Letter For Employee
A Hong Kong-compliant formal letter providing employment verification and performance information for a former employee.
Download
Job Vacancy Form
A Hong Kong-compliant form for documenting and advertising job vacancies, incorporating local employment law requirements and anti-discrimination provisions.
Download
Rental Termination Letter To Landlord
A formal notice from tenant to landlord declaring intention to terminate a lease agreement, compliant with Hong Kong property laws and regulations.
Download
Confirmation Of Employment Reference Letter
A formal employment verification document governed by Hong Kong law that confirms an individual's employment status, position, and tenure with an organization.
Download
Confirmation Letter From Landlord
A Hong Kong law-compliant formal document from a landlord confirming the terms and conditions of a property tenancy arrangement.
Download
Income Verification Form
A Hong Kong-compliant form for official verification of an individual's income sources, used for financial, rental, or immigration purposes.
Download
Leave Approval Mail To Manager
A formal email template for requesting leave approval from managers in Hong Kong, compliant with local employment regulations.
Download
Vacate Premises Notice
A Hong Kong-compliant formal notice document used by tenants to inform landlords of their intention to vacate leased premises.
Download
Invoice And Packing List
A Hong Kong-compliant combined invoice and packing list document for commercial transactions and shipping logistics, meeting both local and international trade requirements.
Download
Startup Shareholders Agreement
A Hong Kong law-governed agreement defining rights, obligations, and relationships between shareholders in a startup company.
Download
Redundancy Agreement
A legally-binding agreement under Hong Kong law that documents redundancy terms, severance payments, and mutual obligations between employer and employee.
Download
Confirmation Of Maternity Leave Letter
A formal letter confirming an employee's maternity leave arrangements and entitlements under Hong Kong employment law.
Download
Confirmation Letter Acknowledgement
A formal document under Hong Kong law confirming receipt and understanding of a previous communication or agreement.
Download
Confirmation Of Rent Payment Letter
A Hong Kong law-governed formal letter confirming rent payments made by a tenant to a landlord, used for official documentation purposes.
Download
Confirmation Of Order Letter
A formal document under Hong Kong law that confirms the details of a customer's order for goods or services, including specifications, pricing, and delivery terms.
Download
Audit Balance Confirmation Letter
A standardized letter used in Hong Kong audit processes to obtain third-party confirmation of client account balances from financial institutions.
Download
Security Deposit Agreement Form
A Hong Kong law-governed agreement establishing terms for managing security deposits, including provision, holding, and release conditions.
Download
Price Complaint Letter Response
A formal response to customer pricing complaints under Hong Kong law, addressing pricing concerns while ensuring regulatory compliance.
Download
Payment Undertaking Agreement
A Hong Kong law-governed agreement establishing an unconditional payment obligation between parties, typically used in financial and commercial transactions.
Download
Non Competition Non Solicitation And Confidentiality Agreement
A Hong Kong law-governed agreement combining non-compete, non-solicitation, and confidentiality provisions to protect business interests while ensuring enforceability under local law.
Download
Letter Of Sales Agreement
A concise yet legally binding sales document under Hong Kong law that outlines key terms and conditions of a sales transaction between parties.
Download
Lease Commission Agreement
A Hong Kong-compliant agreement establishing commission terms between estate agents and property owners for leasing services.
Download
Insurance Confidentiality Agreement
A Hong Kong law-governed confidentiality agreement for insurance industry participants, ensuring protection of sensitive insurance and client information under local regulatory requirements.
Download
Holiday Complaint Letter
A formal holiday complaint letter template compliant with Hong Kong's consumer protection and travel industry regulations, used for lodging grievances about travel services.
Download
Debt Validation Letter For Medical Bills
A formal letter used in Hong Kong to request verification and documentation of medical debt claims, aligned with local healthcare and privacy regulations.
Download
Confirmation Of Sponsorship Letter
A formal letter required under Hong Kong immigration law where a sponsor commits to supporting a visa applicant's stay in Hong Kong.
Download
Confirmation Of Employment Letter For Bank
A Hong Kong-compliant employment confirmation letter specifically designed for banking sector employees, meeting both Employment Ordinance and HKMA requirements.
Download
骋别苍颈别鈥檚 Security Promise
Genie is the safest place to draft. Here鈥檚 how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; 骋别苍颈别鈥檚 AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)