The Apartment Cancellation Letter is a crucial document in Hong Kong's residential property market, used when a tenant wishes to formally terminate their lease agreement. This document must comply with Hong Kong's Landlord and Tenant (Consolidation) Ordinance and should be prepared with careful attention to the notice period requirements specified in the original lease agreement. The letter typically includes the property's details, intended termination date, handover arrangements, and instructions for the return of the security deposit. It serves as legal evidence of the tenant's intention to terminate the lease and helps ensure a smooth transition process. The document may be required for both early termination situations and regular end-of-lease scenarios, and its proper execution is essential for protecting both parties' interests under Hong Kong law.
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1. Sender's Details: Full name and current address of the tenant sending the cancellation notice
2. Date: Current date when the cancellation letter is being written
3. Recipient's Details: Landlord's or property manager's full name and address
4. Property Reference: Complete address of the rental property and reference to the original lease agreement including its date
5. Notice of Cancellation: Clear statement of intention to terminate the lease and the desired termination date
6. Notice Period Confirmation: Confirmation that the notice period provided complies with the lease terms and relevant Hong Kong regulations
7. Handover Arrangements: Proposed date and time for property inspection and key return
8. Forwarding Address: New address for future correspondence and deposit return
9. Closing: Professional closing, signature, and printed name of the tenant
1. Early Termination Justification: Required when terminating before the lease end date, explaining reasons and referring to relevant lease clauses or laws
2. Deposit Return Instructions: Specific instructions for security deposit return, including bank details if applicable
3. Utility Account Information: Details about utility account transfers or final readings
4. Maintenance Issues: Documentation of any existing maintenance issues or property condition matters that need addressing
5. Special Circumstances: Any special circumstances such as force majeure or breach of contract by landlord that affects the termination
1. Photographic Evidence: Current dated photographs of the property condition (if relevant)
2. Original Lease Agreement: Copy of the original lease agreement for reference
3. Inventory List: Updated inventory list noting the condition of fixtures and fittings
4. Utility Bills: Copies of final utility bills or account statements showing settlement of all charges
Relevant legal definitions
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Residential Housing
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Relevant Teams
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Residential Services
Leasing
Customer Relations
Contract Administration
Facilities Management
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Relevant Roles
Property Manager
Real Estate Agent
Leasing Manager
Legal Counsel
Tenant Relations Manager
Housing Officer
Property Administrator
Facilities Manager
Residential Services Coordinator
Contract Administrator
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