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Audit Engagement Letter Template for Hong Kong

A formal engagement letter used in Hong Kong to establish the terms of an audit engagement between a certified public accounting firm and a client company. The document outlines the scope of audit services, responsibilities of both parties, fee arrangements, and timeline for the audit process, all in compliance with Hong Kong Standards on Auditing (HKSAs) and requirements set by the Hong Kong Institute of Certified Public Accountants (HKICPA). It includes specific provisions required under Hong Kong company law and professional standards, ensuring proper governance and clarity in the audit relationship.

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What is a Audit Engagement Letter?

The Audit Engagement Letter is a mandatory document required before commencing any audit engagement in Hong Kong. It serves as the primary contract between an audit firm and its client, establishing the framework for the audit relationship and documenting the agreed-upon terms of the engagement. The letter must comply with Hong Kong Standards on Auditing (particularly HKSA 210), the Professional Accountants Ordinance, and requirements set by the Hong Kong Institute of Certified Public Accountants. It typically includes detailed sections covering scope of work, responsibilities, fee arrangements, and specific regulatory requirements applicable to the Hong Kong market. For listed companies, additional provisions addressing Securities and Futures Commission requirements must be incorporated.

What sections should be included in a Audit Engagement Letter?

1. Addressee Details: Full name and address of the client company and the appropriate addressee (usually those charged with governance)

2. Introduction: Opening paragraph identifying the purpose of the letter and confirmation of the appointment

3. Scope of Audit: Detailed description of the audit services to be provided, including the applicable financial reporting framework

4. Auditor's Responsibilities: Clear statement of the auditor's responsibilities under HKSAs, including the inherent limitations of an audit

5. Management's Responsibilities: Detailed outline of management's responsibilities regarding financial statements, internal controls, and providing access to information

6. Reporting Requirements: Description of the expected form and content of the auditor's report

7. Fees and Billing Arrangements: Details of audit fees, payment terms, and billing schedule

8. Timeline: Expected timeline for the audit process and key deliverables

9. Confirmation and Acceptance: Request for client's acknowledgment and acceptance of terms

10. Professional Standards Statement: Reference to compliance with relevant professional standards and HKICPA requirements

What sections are optional to include in a Audit Engagement Letter?

1. Group Audit Arrangements: Required when the client is a parent company and the audit involves multiple components or subsidiaries

2. Specific Regulatory Requirements: Needed for regulated entities such as listed companies or financial institutions

3. Other Services: Include when additional non-audit services are to be provided alongside the audit

4. Use of External Experts: Required when the audit will involve external specialists or experts

5. Electronic Communications Protocol: Include when specific arrangements for electronic communication and data sharing need to be established

6. Independence Declaration: Detailed independence statement required for listed companies or when specifically requested

7. Conflict Resolution Procedures: Include for high-risk engagements or when specifically requested by the client

What schedules should be included in a Audit Engagement Letter?

1. Schedule 1: Audit Team Structure: Details of key audit team members and their roles

2. Schedule 2: Fee Schedule: Detailed breakdown of fees, including hourly rates if applicable

3. Schedule 3: Audit Timeline: Detailed timeline with key dates and deliverables

4. Appendix A: Standard Terms and Conditions: Firm's standard terms and conditions for audit services

5. Appendix B: Management Representation Letter Template: Template of the management representation letter required at audit completion

6. Appendix C: Required Information List: Detailed list of documents and information required from the client

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Hong Kong

Document Type

Engagement Letter

Cost

Free to use

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