An Authorization Letter For 3rd Party Payment is a critical document used when an individual or organization needs to delegate payment authority to another party in Hong Kong. This document is commonly required in situations where account holders are unable to make payments directly, need to authorize regular payments to specific parties, or want to delegate financial responsibilities to trusted representatives. The letter must comply with Hong Kong banking regulations, including the Banking Ordinance (Cap. 155) and Anti-Money Laundering and Counter-Terrorist Financing Ordinance (Cap. 615). It contains specific details about the authorizer, the authorized party, payment limitations, duration of authority, and relevant account information. This document is particularly important for businesses managing multiple payment relationships and individuals requiring assistance with financial transactions.
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1. Date and Header: Current date and proper letter heading including the recipient bank/institution's name and address
2. Subject Line: Clear indication that this is an Authorization Letter for Third Party Payment
3. Authorizer Details: Full name, address, and account details of the person/entity giving authorization
4. Authorized Party Details: Full name, address, and identification details of the third party being authorized to make payments
5. Authorization Scope: Clear description of the payment authority being granted, including any limitations on amount, frequency, or purpose
6. Duration of Authority: Specific timeframe for which the authorization is valid
7. Account Information: Relevant bank account details from which payments will be made
8. Declarations: Statement confirming the authorizer's capacity and authority to grant this authorization
9. Signature Block: Space for authorizer's signature, name, and date
1. Payment Schedule Reference: Include when payments are to be made according to a specific schedule
2. Revocation Clause: Include when the authorizer wants to specify conditions under which the authorization can be withdrawn
3. Multiple Account Authorization: Include when authority is being granted for multiple accounts
4. Joint Account Holder Approval: Include when the account is jointly held and requires other account holders' consent
5. Corporate Resolution Reference: Include when the authorizer is a company and needs to reference the corporate resolution approving this authorization
1. Schedule A - Payment Details: Detailed breakdown of payment parameters including maximum amounts, frequency, and specific purposes if applicable
2. Schedule B - Identification Documents: Copies of relevant identification documents of both authorizer and authorized party
3. Schedule C - Corporate Documents: If applicable, copies of corporate resolutions, business registration, and other relevant company documents
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Real Estate
Professional Services
Retail & Commerce
Manufacturing
Import/Export
Healthcare
Education
Construction
Hospitality
Technology
Logistics
Relevant Teams
Finance
Legal
Compliance
Operations
Treasury
Corporate Secretarial
Risk Management
Administrative Services
Account Management
Banking Operations
Relevant Roles
Chief Financial Officer
Finance Manager
Accounts Payable Manager
Treasury Manager
Financial Controller
Company Secretary
Legal Counsel
Compliance Officer
Banking Relationship Manager
Operations Manager
Business Owner
Administrative Officer
Account Manager
Corporate Services Manager
Risk Manager
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