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The Authorization Letter For Affidavit of Loss is a crucial document in Hong Kong's legal framework, particularly when individuals or organizations need to delegate the authority to make sworn statements about lost items or documents. This document becomes necessary when the principal cannot personally appear before the relevant authorities to execute an affidavit of loss, whether due to absence, illness, or other constraints. The letter must comply with Hong Kong's legal requirements, including the Oaths and Declarations Ordinance (Cap. 11), and typically requires proper witnessing or notarization. It contains specific details about the lost item, the parties involved, and the exact scope of authority being granted. Common situations requiring this document include lost share certificates, property documents, official certificates, or valuable corporate documents where formal declarations are needed for replacement.

1. Date and Place: Current date and location where the letter is being executed

2. Addressing Block: To whom the authorization letter is addressed (usually 'To Whom It May Concern' or specific authority)

3. Subject Line: Clear indication that this is an Authorization Letter for Affidavit of Loss

4. Authorizer Details: Full name, ID/passport number, and contact details of the person giving authorization

5. Authorized Person Details: Full name, ID/passport number, and contact details of the person being authorized

6. Purpose Statement: Clear statement of the purpose - authorization to execute an affidavit of loss

7. Lost Item Details: Specific details of the lost item including relevant identification numbers or characteristics

8. Scope of Authorization: Specific powers being granted to the authorized person

9. Duration of Authorization: Time period for which the authorization is valid

10. Declaration of Truth: Statement confirming the truthfulness of the information provided

11. Signature Block: Space for authorizer's signature, name, and date