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The Authorization Letter For Diploma Pick Up is a crucial document in Hong Kong's educational administrative framework, designed to facilitate the secure collection of academic credentials when the rightful recipient cannot personally collect them. This document becomes necessary when students or graduates are unable to collect their diplomas in person due to various circumstances such as overseas commitments, work obligations, or relocation. The letter must conform to Hong Kong's legal requirements, particularly the Personal Data (Privacy) Ordinance, while meeting specific institutional policies. It typically includes comprehensive identification details, explicit authorization language, and validity periods, often requiring supporting documentation such as copies of identification documents for both parties involved. Educational institutions in Hong Kong commonly require this document to maintain security and proper documentation of credential releases, protecting both the institution's interests and the student's academic records.

1. Date and Place: Current date and location where the letter is being written

2. Recipient Details: Name and address of the educational institution

3. Subject Line: Clear indication that this is an authorization letter for diploma pickup

4. Authorizer Information: Full name, student ID, contact details, and program details of the person authorizing

5. Authorized Person Details: Full name and HKID/Passport number of the person authorized to collect the diploma

6. Document Details: Specific details of the diploma/certificate to be collected

7. Authorization Statement: Clear statement of authorization and its scope

8. Validity Period: Specific timeframe during which the authorization is valid

9. Signature Block: Space for authorizer's signature, printed name, and date