A Board Resolution For Termination of Lease Agreement is a crucial corporate document used when a company needs to formally document its decision to end a lease arrangement. Under Hong Kong law, this resolution demonstrates compliance with corporate governance requirements and provides authorization for the termination process. It's typically required when a company plans to vacate leased premises, whether due to relocation, downsizing, or other business reasons. The document must comply with both the Hong Kong Companies Ordinance for corporate governance aspects and the Landlord and Tenant Ordinance for lease-related matters. It serves as official evidence of the board's decision and typically includes meeting details, the termination decision, authorization of specific officers, and relevant property information.
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1. Title and Date: Formal title of the resolution and date of the board meeting
2. Attendance and Quorum: List of directors present and confirmation of meeting quorum requirements being met
3. Background: Details of the existing lease agreement, including date of execution, parties involved, and property details
4. Consideration of Termination: Reasons for terminating the lease and any relevant business considerations
5. Resolution: The formal resolution text approving the lease termination
6. Authorization: Empowerment of specific officers/directors to execute termination documents
7. Certification: Certification by company secretary or director that the resolution was duly passed
1. Prior Communications: Summary of any relevant communications with landlord regarding termination - include if there have been negotiations
2. Financial Implications: Discussion of financial impact of termination - include if there are significant costs or savings
3. Alternative Arrangements: Details of new premises or arrangements - include if company is relocating
4. Special Conditions: Any special conditions for the termination - include if there are specific requirements from landlord
5. Risk Assessment: Analysis of potential risks and mitigation measures - include if there are significant legal or business risks
1. Schedule A - Lease Agreement Details: Copy or key details of the original lease agreement
2. Schedule B - Property Details: Detailed description of the leased premises
3. Schedule C - Notice of Termination: Draft or copy of formal termination notice to be sent to landlord
4. Schedule D - Board Meeting Minutes Extract: Relevant extract from board meeting minutes regarding the termination decision
Relevant legal definitions
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Healthcare
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Relevant Teams
Legal
Corporate Secretarial
Facilities Management
Operations
Finance
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Relevant Roles
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Chief Financial Officer
Company Secretary
Corporate Counsel
Legal Director
Facilities Manager
Property Manager
Board Director
Managing Director
Operations Director
Real Estate Manager
Compliance Officer
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