The Complaint Letter About Harassment is a crucial document used when an individual needs to formally report harassment incidents within Hong Kong's legal framework. It serves as an official record of complaint and typically forms the basis for internal investigations or legal proceedings. The document should be drafted in accordance with Hong Kong's anti-discrimination ordinances and workplace safety regulations, including specific references to applicable laws such as the Sex Discrimination Ordinance (Cap. 480) or Race Discrimination Ordinance (Cap. 602). This type of complaint letter is essential for documenting incidents, establishing a paper trail, and initiating formal procedures for addressing harassment issues. It should include detailed accounts of incidents, impact statements, and specific requests for action, while maintaining professional tone and factual accuracy.
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1. Sender's Details: Full name, address, contact information, and any relevant ID or reference numbers
2. Recipient's Details: Name, title, and address of the person or organization receiving the complaint
3. Subject Line: Clear indication that this is a formal complaint about harassment
4. Introduction: Brief statement identifying yourself and your relationship to the harasser (e.g., colleague, tenant, customer)
5. Details of Incidents: Chronological account of harassment incidents, including dates, times, locations, and specific behaviors
6. Impact Statement: Description of how the harassment has affected you personally, professionally, or emotionally
7. Previous Actions Taken: Documentation of any prior attempts to address the situation, including dates and outcomes
8. Requested Action: Clear statement of what action you want taken to resolve the situation
9. Closing: Professional closing with expected timeframe for response and your signature
1. Witness Information: Include when there are witnesses to the harassment who can corroborate your account
2. Medical Impact: Include when the harassment has led to documented medical or psychological effects
3. Legal References: Include specific references to relevant laws when you have received legal advice or want to emphasize legal obligations
4. Safety Concerns: Include when there are immediate concerns about personal safety that need addressing
5. Employment Details: Include when the harassment occurs in a workplace setting and employment details are relevant
6. Police Report Reference: Include when incidents have been reported to law enforcement
1. Evidence Log: Chronological list of all evidence items being submitted with the complaint
2. Photographic Evidence: Copies of relevant photographs, screenshots, or visual evidence
3. Communication Records: Copies of relevant emails, messages, or other communication
4. Witness Statements: Written statements from witnesses who observed the harassment
5. Medical Records: Copies of relevant medical reports or psychological assessments if applicable
6. Previous Correspondence: Copies of any previous complaints or relevant correspondence about the issue
Relevant legal definitions
Clauses
Relevant Industries
Education
Healthcare
Financial Services
Retail
Hospitality
Technology
Manufacturing
Professional Services
Public Sector
Non-profit
Construction
Transportation
Media and Entertainment
Real Estate
Legal Services
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Corporate Security
Risk Management
Operations
Senior Management
Administration
Internal Audit
Corporate Communications
Ethics Office
Relevant Roles
Human Resources Manager
Employee Relations Specialist
Compliance Officer
Legal Counsel
Department Manager
Chief Executive Officer
Operations Director
Employee
Supervisor
Union Representative
Equal Opportunities Officer
Risk Management Officer
Workers' Rights Advocate
Personnel Manager
Corporate Security Officer
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