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The Confirmation Letter of Acceptance is a essential business document commonly used in Hong Kong's commercial landscape to formalize the acceptance of various types of offers or proposals. This document is typically employed when parties need to confirm their agreement to terms previously discussed or proposed, whether in employment contexts, business transactions, or service arrangements. The letter serves multiple purposes: it creates a clear record of acceptance, restates key terms to prevent misunderstandings, and outlines next steps in the relationship. Used across various sectors, from financial services to real estate, the Confirmation Letter of Acceptance must comply with Hong Kong's legal framework, including the Contracts Ordinance and, where applicable, the Employment Ordinance. The document's format and content can be adapted to different contexts while maintaining its core purpose of providing written confirmation of acceptance and agreement to terms.

1. Letter Header and Date: Formal business letter header including sender's details, recipient's details, and date

2. Reference Line: Clear reference to the original offer or proposal being accepted

3. Opening Acknowledgment: Acknowledgment of receiving the original offer/proposal with relevant dates

4. Confirmation of Acceptance: Clear and unequivocal statement of acceptance

5. Key Terms Restatement: Brief restatement of critical terms being accepted (e.g., position, compensation, start date for employment; or key commercial terms for business deals)

6. Next Steps: Clear outline of immediate next steps or actions required

7. Closing and Signature: Formal closing, signature block, and any required company stamps or seals