The Confirmation of Permanent Employment Letter is a crucial document in Hong Kong's employment framework, typically issued after successful completion of a probationary period or when converting a temporary position to permanent status. This document serves as an official record of the employment relationship's permanent nature and must align with the Hong Kong Employment Ordinance and related legislation. It includes essential information such as the confirmation date, position details, compensation package, and any modified terms from the original employment agreement. The letter forms part of the employee's permanent employment record and helps establish clear terms for both parties, reducing potential disputes and ensuring compliance with local employment laws.
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1. Letter Header: Company letterhead, date, and employee's name and address
2. Confirmation Statement: Clear statement confirming permanent employment status and effective date
3. Position and Reporting Line: Job title, department, and immediate supervisor
4. Employment Terms Reference: Reference to original employment contract and continuation of existing terms
5. Compensation: Confirmation of salary, allowances, and any adjustments associated with permanent status
6. Benefits: Overview of benefits package including insurance, MPF, leave entitlements
7. Working Hours: Standard working hours, work location, and arrangement details
8. Acknowledgment: Space for both employer and employee signatures and date
9. Contact Information: HR contact details for any queries regarding the permanent appointment
1. Revised Responsibilities: Include if the permanent role involves any changes to job duties or responsibilities
2. Performance Expectations: Include if specific KPIs or performance metrics are being set with the permanent role
3. Mobility Clause: Include if the role requires potential relocation or travel
4. Confidentiality Reminder: Include if handling sensitive information is a key part of the role
5. Stock Options/Share Awards: Include if the permanent status triggers eligibility for share-based compensation
6. Additional Benefits: Include if permanent status confers additional company-specific benefits
7. Probation Period Evaluation: Include if referencing the successful completion of probation period
1. Updated Benefits Summary: Detailed outline of all applicable benefits in permanent status
2. Job Description: If the role has been modified, attach updated job description
3. Company Policies: Any specific policies that become applicable with permanent status
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