The Confirmation Of Termination Of Employment Letter is a crucial document in Hong Kong's employment landscape, required whenever an employment relationship is formally ended, whether through resignation, dismissal, or mutual agreement. This document, governed by the Hong Kong Employment Ordinance (Cap. 57), serves multiple purposes: it provides written confirmation of the termination, documents the final employment date, outlines all final payments and entitlements, and reminds the employee of any post-employment obligations. The letter is essential for both legal compliance and maintaining clear records of the termination process. It helps prevent future disputes by clearly documenting all termination-related details and agreements.
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1. Letter Header: Company letterhead, date, and employee's contact details
2. Subject Line: Clear indication that this is a confirmation of termination of employment
3. Opening Statement: Reference to previous discussions or notice of termination
4. Confirmation of Last Day: Clear statement of the final day of employment
5. Final Payment Details: Information about salary, unused annual leave, and any statutory payments
6. Company Property: Reminder about returning company property and list of items to be returned
7. Post-Employment Obligations: Reminder of continuing obligations such as confidentiality
8. Reference Provision: Information about the company's policy on providing references
9. Acknowledgment: Space for both parties to sign and date the letter
1. Garden Leave Arrangements: Include when the employee is put on garden leave during the notice period
2. Severance Payment Calculation: Include when the termination involves severance pay under the Employment Ordinance
3. Long Service Payment Calculation: Include when the employee is entitled to long service payment
4. Release and Waiver: Include when seeking mutual release of claims
5. Handover Requirements: Include when there are specific handover duties or documents
6. Non-Compete Reminder: Include when employee is bound by post-employment restrictions
7. Benefits Continuation: Include when there are benefits extending beyond termination
8. MPF Arrangements: Include details about MPF account handling if applicable
1. Payment Calculation Schedule: Detailed breakdown of final payment including salary, leave pay, and statutory payments
2. Company Property Checklist: Itemized list of company property to be returned
3. Handover Document List: List of documents and tasks to be handed over before departure
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