The Consent To Disclosure of Information document is a crucial legal instrument in Hong Kong's data protection framework, designed to facilitate lawful information sharing while protecting individual privacy rights. It is required whenever an organization needs to share personal or confidential information with third parties, particularly in situations involving cross-departmental data sharing, inter-company transfers, or regulatory reporting. The document must comply with Hong Kong's Personal Data (Privacy) Ordinance and related regulations, making it essential for businesses operating in Hong Kong's highly regulated environment. This consent form typically specifies the types of information to be disclosed, the recipients, the purposes of disclosure, and the duration of consent, while also acknowledging the data subject's rights under Hong Kong law.
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1. Parties: Identification of the data subject (person giving consent) and the organization/entity requesting consent
2. Background: Brief context explaining why the consent is being sought and the relationship between the parties
3. Definitions: Key terms used in the document, including types of personal data, third parties, and specific technical or legal terms
4. Scope of Consent: Detailed description of what personal information is covered by the consent
5. Purpose of Disclosure: Clear statement of the specific purposes for which the information will be used
6. Recipients of Information: Identification of parties to whom the information may be disclosed
7. Duration of Consent: Period for which the consent remains valid
8. Rights of the Data Subject: Statement of rights under the PDPO, including right to withdraw consent
9. Execution: Signature blocks and date of execution
1. Cross-border Transfer: Include when personal data may be transferred outside Hong Kong
2. Sensitive Personal Data: Include when the disclosure involves sensitive personal data such as health information or financial records
3. Security Measures: Include when specific security measures for data protection need to be outlined
4. Third Party Rights: Include when the disclosure may affect the rights of third parties
5. Electronic Consent: Include when consent is being obtained through electronic means
1. Schedule 1 - Categories of Personal Data: Detailed list of specific personal data categories covered by the consent
2. Schedule 2 - Authorized Recipients: List of specific entities or categories of entities authorized to receive the information
3. Schedule 3 - Specific Purposes: Detailed breakdown of specific purposes for which different categories of data may be used
4. Appendix A - Data Protection Measures: Optional appendix detailing specific security and protection measures for the disclosed information
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