The Contract Expired Letter To Employee is an essential document used in Hong Kong's employment context when a fixed-term employment contract reaches its natural conclusion. This document should be issued when an employer needs to formally communicate the expiration of a fixed-term contract, typically a few weeks before the end date. It serves multiple purposes: confirming the contract's end date, detailing final payment arrangements, outlining the handover process, and addressing post-employment matters. The letter must comply with Hong Kong's Employment Ordinance (Cap. 57) and related regulations, ensuring all statutory requirements are met. It's particularly important in Hong Kong's business environment where fixed-term contracts are common across various industries, and proper documentation of employment termination is legally required.
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1. Letter Header: Company letterhead, date, and employee's contact details
2. Subject Line: Clear indication that this is a contract expiration notice
3. Contract Reference: Details of the original employment contract including start date and position
4. Expiration Notice: Formal notification of contract expiration date and last working day
5. Final Payment Details: Information about final salary, unused leave payments, and any other entitlements
6. MPF Arrangements: Information about the handling of MPF benefits
7. Handover Requirements: Basic instructions for work handover procedures
8. Reference Letter Availability: Information about obtaining a reference letter if available
9. Closing: Professional closing with thank you note and contact information for queries
1. Non-Compete Reminder: Include when the original contract contained non-compete clauses that extend beyond employment
2. Confidentiality Obligations: Include when there are specific ongoing confidentiality requirements
3. Company Property Return: Include when employee has company assets to return
4. Benefits Continuation: Include if there are any benefits that extend beyond the termination date
5. Exit Interview: Include if company policy requires an exit interview
6. Outstanding Projects: Include when specific project handover details need to be documented
1. Final Payment Calculation Sheet: Detailed breakdown of all final payments including salary, leave, and other entitlements
2. Company Property Checklist: List of company property to be returned with current status
3. Document Handover Checklist: List of documents and files to be handed over before departure
4. Benefits Summary: Summary of any benefits and their status post-employment
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Education
Healthcare
Retail
Manufacturing
Professional Services
Construction
Hospitality
Media and Entertainment
Telecommunications
Non-profit Organizations
Government Contractors
Research and Development
Logistics and Transportation
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Personnel Administration
Talent Management
Operations Management
Corporate Services
Administrative Services
Relevant Roles
HR Manager
HR Director
Legal Counsel
Compliance Officer
HR Business Partner
Employee Relations Manager
HR Administrator
Office Manager
Personnel Manager
HR Operations Manager
Talent Management Director
HR Coordinator
Legal Administrator
Employment Law Specialist
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