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Dunning Letter Debt Collection

Dunning Letter Debt Collection Template for Hong Kong

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Dunning Letter Debt Collection

I need a Dunning Letter Debt Collection document for collecting an unpaid invoice of HKD 250,000 from a Hong Kong retail company, with a final payment deadline of March 15, 2025, including interest calculations at the statutory rate.

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Document background
A Dunning Letter Debt Collection document is a crucial tool in the debt recovery process under Hong Kong law. It is typically used when previous informal attempts to collect payment have failed and before initiating formal legal proceedings. The document should be issued in compliance with Hong Kong's debt collection regulations, including the Personal Data (Privacy) Ordinance and relevant financial regulations. It serves multiple purposes: formally documenting the demand for payment, providing clear evidence of attempted collection for potential court proceedings, and giving the debtor a final opportunity to settle before legal action. The letter must include specific details about the debt, payment terms, and consequences of non-payment, while avoiding any threatening or harassing language that could violate Hong Kong's debt collection guidelines.
Suggested Sections

1. Sender Details: Full legal name, address, and contact information of the creditor or collection agency

2. Recipient Details: Debtor's full name, address, and any relevant account or reference numbers

3. Date and Reference: Current date and any relevant reference numbers for the debt

4. Subject Line: Clear indication that this is a formal demand for payment

5. Debt Details: Original amount, current amount with interest, origin of debt, and date incurred

6. Payment Demand: Clear statement of the amount demanded and payment deadline

7. Payment Instructions: Specific details on how and where to make the payment

8. Legal Warning: Statement about potential legal consequences if payment is not received

9. Closing: Professional closing with contact information for queries

Optional Sections

1. Previous Communications Reference: Include when there have been prior attempts to collect the debt

2. Payment Plan Option: Include when the creditor is willing to accept installment payments

3. Interest Calculation: Include when charging interest on the outstanding amount

4. Dispute Resolution Process: Include when required by local regulations or company policy

5. Security Details: Include when the debt is secured against specific assets

6. Third Party Authorization: Include when the letter is sent by a collection agency on behalf of the original creditor

Suggested Schedules

1. Schedule A - Debt Breakdown: Detailed itemization of the debt, including principal, interest, and any fees

2. Schedule B - Payment History: Chronicle of all payments received and outstanding balance calculations

3. Schedule C - Interest Calculation: Detailed breakdown of how interest has been calculated

4. Appendix 1 - Supporting Documents: Copies of relevant contracts, invoices, or other documents establishing the debt

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses















Relevant Industries

Financial Services

Banking

Insurance

Retail

Manufacturing

Professional Services

Real Estate

Construction

Technology

Healthcare

Education

Telecommunications

Relevant Teams

Legal

Finance

Accounts Receivable

Credit Control

Collections

Treasury

Compliance

Risk Management

Corporate Secretarial

Operations

Relevant Roles

Credit Controller

Accounts Receivable Manager

Collections Manager

Financial Controller

Credit Risk Manager

Legal Counsel

Compliance Officer

Finance Director

Treasury Manager

Debt Recovery Specialist

Credit Administration Officer

Chief Financial Officer

Company Secretary

Accounts Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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