The Employee Endorsement Letter is a crucial document in Hong Kong's employment landscape, used when there are significant changes to an existing employment relationship that need to be formally documented. This document type is commonly used for recording promotions, role changes, salary adjustments, or other material modifications to employment terms. It serves as an addendum to the original employment contract and must comply with Hong Kong's Employment Ordinance (Cap. 57) and related employment legislation. The letter should clearly state the changes being made while confirming the continuation of other existing terms and conditions. It's particularly important in Hong Kong's dynamic business environment where employment terms frequently evolve with business needs and employee development. The document provides legal protection for both parties by ensuring clear documentation of agreed changes and maintaining compliance with local employment laws.
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1. Letter Header: Company letterhead, date, and employee's contact details
2. Opening Reference: Reference to existing employment contract and its date
3. Purpose Statement: Clear statement of the endorsement's purpose (e.g., role change, location change, salary adjustment)
4. Effective Date: Specific date when the changes take effect
5. Changes Description: Detailed description of the specific changes being endorsed
6. Continuation Statement: Confirmation that all other terms and conditions remain unchanged
7. Acknowledgment: Space for employee's acknowledgment and acceptance of the changes
8. Signature Block: Signature lines for both employer and employee, with names and titles
1. Compensation Changes: Details of any salary, benefits, or compensation structure changes
2. Role Responsibilities: Description of new role duties and responsibilities, if applicable
3. Reporting Structure: Changes in reporting relationships or organizational structure
4. Location Changes: Details of new work location or mobility requirements
5. Performance Expectations: New KPIs or performance metrics associated with role changes
6. Confidentiality Reminder: Reinforcement of confidentiality obligations if role change involves access to sensitive information
7. Benefits Adjustment: Modifications to employee benefits package
8. Working Hours: Changes to working hours or schedule
1. Schedule A - Job Description: Detailed description of new role and responsibilities
2. Schedule B - Compensation Details: Breakdown of new salary structure, allowances, and benefits
3. Schedule C - Performance Metrics: Detailed KPIs and performance expectations for new role
4. Appendix 1 - Organizational Chart: Updated organizational structure showing new reporting lines
5. Appendix 2 - Benefits Summary: Summary of any modified benefits package
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