The Employee Separation Notice is a crucial document used in Hong Kong employment relationships to formalize the termination of employment, whether through resignation or termination by the employer. This document is required to comply with Hong Kong's Employment Ordinance (Cap. 57) and should be issued when either party initiates the employment separation process. It serves multiple purposes: documenting the official end date of employment, outlining final payment arrangements, addressing the return of company property, and reminding both parties of their post-employment obligations. The notice must include specific information required by Hong Kong law and should be drafted carefully to ensure all legal requirements are met while maintaining clear communication between the parties involved.
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1. Employee and Company Information: Essential details including employee name, ID, position, and company details
2. Notice of Separation: Clear statement of employment termination or acceptance of resignation
3. Effective Date: Last day of employment and any notice period details
4. Final Payment Details: Breakdown of final salary, unused leave, and other entitlements
5. Company Property: List of company property to be returned and deadline
6. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
7. Contact Information: Details for future correspondence and reference requests
1. Garden Leave: Include when employee is placed on garden leave during notice period
2. Severance Payment: Include when termination qualifies for severance payment under Hong Kong law
3. Long Service Payment: Include for eligible employees with long service history
4. Post-Employment Restrictions: Reminder of non-compete and non-solicitation obligations if applicable
5. Transition Plan: Include when handover of duties is required
6. Reference Letter Offer: Include when company agrees to provide a reference
7. MPF Details: Include specific details about MPF account handling if applicable
1. Final Payment Calculation: Detailed breakdown of all final payments including salary, leave, bonuses
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefits Termination Schedule: Details of when various benefits and insurance coverage will cease
4. Handover Document List: List of documents, passwords, and projects requiring handover
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