The Ending Lease Letter is a crucial document in Hong Kong's property rental market, used when either a landlord or tenant wishes to formally terminate a lease agreement. This document must comply with Hong Kong's legal requirements, particularly the Landlord and Tenant (Consolidation) Ordinance, and should be issued within the notice period specified in the original lease agreement. The letter typically includes essential details such as property identification, termination date, arrangements for property inspection, and the return of security deposits. It serves as legal evidence of the intention to end the lease and helps ensure a smooth transition process. The document is particularly important in Hong Kong's dynamic property market, where clear communication and legal compliance are essential for both residential and commercial properties.
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1. Sender Details: Full name and address of the party sending the letter (either landlord or tenant)
2. Recipient Details: Full name and address of the party receiving the letter
3. Date: Current date of the letter
4. Property Identification: Complete address and details of the leased property
5. Lease Reference: Reference to the original lease agreement including its date and parties
6. Termination Notice: Clear statement of intention to terminate the lease
7. Termination Date: Specific date when the lease will end
8. Keys Return: Arrangements for returning keys
9. Signature: Signature block for the sending party
1. Security Deposit: Details about the return of security deposit, to be included if a deposit was paid
2. Property Inspection: Proposed arrangements for final property inspection, if required
3. Outstanding Payments: Reference to any outstanding rent or utilities payments, if applicable
4. Forwarding Address: New address for future correspondence, particularly relevant if tenant is sending the letter
5. Maintenance Issues: Description of any existing maintenance issues that need addressing, if applicable
6. Early Termination Fee: Details of any early termination fees if the lease is being ended before its natural conclusion
1. Original Lease Agreement: Copy of the original lease agreement for reference
2. Property Inventory: Current inventory list of furniture/fixtures if property was furnished
3. Utility Bills: Copies of final utility bills or statements if relevant
4. Property Photos: Recent photographs of property condition if necessary
5. Proof of Posting: If sent by registered mail, proof of posting/tracking information
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