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A Formal Rejection Letter For Job Offer is a crucial business document used when an organization needs to formally communicate its decision not to proceed with a candidate's employment application. This document is particularly important in Hong Kong's highly regulated employment environment, where clear communication and compliance with privacy and anti-discrimination laws are essential. The letter serves multiple purposes: it provides closure to the candidate, maintains professional relationships, protects the company legally, and documents the decision-making process. It should be drafted with careful consideration of Hong Kong's Personal Data (Privacy) Ordinance and various anti-discrimination ordinances, while maintaining a tone that is professional, clear, and courteous. The document typically includes acknowledgment of the application, a clear statement of rejection, and may optionally include general feedback or future opportunities where appropriate.

1. Letterhead and Date: Company letterhead with full contact details and current date

2. Recipient Details: Candidate's name and contact information

3. Reference Information: Job position title and reference number if applicable

4. Acknowledgment: Thank the candidate for their interest and time spent in the application process

5. Rejection Statement: Clear but polite statement indicating they were not selected for the position

6. Brief Explanation: A general, non-specific reason for the decision that doesn't create legal exposure

7. Positive Note: Expression of goodwill and wish for future success

8. Closing and Signature: Professional closing, signature block with name and title of sender