General Retainer Agreement

General Retainer Agreement Template for Hong Kong

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Key Requirements PROMPT example:

"I need a General Retainer Agreement for my IT consulting firm based in Hong Kong to provide ongoing technical advisory services to a multinational corporation, with monthly reporting requirements and a minimum 12-month commitment starting January 2025."

Document background

This General Retainer Agreement is designed for use in professional service relationships where regular or ongoing services are required under Hong Kong law. It is particularly suitable for situations where a client wishes to secure priority access to a service provider's expertise and resources, typically with a predetermined fee structure. The document addresses key aspects of the professional relationship including service scope, fee arrangements, confidentiality obligations, and performance standards, while ensuring compliance with Hong Kong legal requirements and professional standards. The agreement is commonly used by professional service firms, consultants, and advisors who provide ongoing services to corporate or individual clients, and includes specific provisions for the Hong Kong business environment and legal framework.

Suggested Sections

1. Parties: Identifies and defines the parties entering into the retainer agreement

2. Background: Provides context for the retainer relationship and brief description of the parties' intentions

3. Definitions: Defines key terms used throughout the agreement

4. Scope of Services: Details the specific services covered under the retainer arrangement

5. Term and Renewal: Specifies the duration of the agreement and renewal terms

6. Fees and Payment Terms: Outlines the retainer fee structure, payment schedule, and billing procedures

7. Obligations of Service Provider: Lists the responsibilities and duties of the service provider

8. Client Responsibilities: Specifies the client's obligations and responsibilities

9. Confidentiality: Details confidentiality obligations and handling of sensitive information

10. Intellectual Property: Addresses ownership and usage rights of any IP created during the engagement

11. Termination: Specifies circumstances and procedures for ending the agreement

12. Liability and Indemnification: Sets out liability limitations and indemnification provisions

13. General Provisions: Including governing law, notices, entire agreement, and amendment procedures

Optional Sections

1. Non-Compete: Restricts the service provider from working with competitors - include when exclusivity is required

2. Force Majeure: Addresses unforeseeable circumstances preventing fulfillment of obligations - important in long-term retainers

3. Insurance: Specifies required insurance coverage - include when services involve significant risks

4. Data Protection: Detailed data handling procedures - include when significant personal or sensitive data is involved

5. Dispute Resolution: Specifies mediation or arbitration procedures - include when parties prefer alternative dispute resolution

6. Assignment: Controls ability to transfer rights and obligations - include when assignment rights are important

7. Key Personnel: Identifies specific individuals responsible for service delivery - include when personal service is crucial

Suggested Schedules

1. Schedule 1 - Scope of Services: Detailed breakdown of services covered under the retainer

2. Schedule 2 - Fee Schedule: Detailed fee structure, rates, and payment terms

3. Schedule 3 - Service Levels: Specific performance metrics and service standards

4. Schedule 4 - Key Personnel: Lists key team members and their roles

5. Appendix A - Communication Protocol: Procedures for routine communications and escalations

6. Appendix B - Reporting Requirements: Templates and timing for required reports

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Legal Services

Consulting

Professional Services

Information Technology

Financial Services

Business Advisory

Marketing and Communications

Human Resources

Management Consulting

Accounting and Audit

Corporate Services

Relevant Teams

Legal

Procurement

Finance

Operations

Business Development

Compliance

Risk Management

Corporate Secretariat

Professional Services

Client Relations

Relevant Roles

Chief Legal Officer

General Counsel

Legal Director

Procurement Manager

Contract Manager

Business Development Director

Chief Financial Officer

Operations Director

Professional Services Manager

Managing Partner

Client Relationship Manager

Compliance Officer

Risk Manager

Corporate Secretary

Head of Legal

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Authors

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