The House Contract Cancellation Letter is a crucial document in Hong Kong's property transaction process, used when either party needs to formally terminate a property purchase agreement. This document becomes necessary in various situations, such as failure to secure mortgage financing, discovery of material property defects, or mutual agreement to terminate. The letter must conform to Hong Kong's property laws, particularly the Conveyancing and Property Ordinance, and should clearly state the intention to cancel, reference the original contract, specify the property details, and address any financial implications such as deposit returns. It serves as a legal record of the cancellation and helps prevent future disputes by clearly documenting the termination terms and conditions.
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1. Sender's Details: Full name, address, and contact information of the party initiating the cancellation
2. Date: Current date of the letter
3. Recipient's Details: Full name, address, and contact information of the other party to the contract
4. Subject Line: Clear indication that this is a contract cancellation notice for the specific property
5. Property Details: Complete address and identifying details of the property involved
6. Contract Reference: Original contract date and reference number
7. Cancellation Statement: Clear and unambiguous statement of intent to cancel the contract
8. Reason for Cancellation: Brief explanation of the grounds for cancellation
9. Request for Confirmation: Request for acknowledgment of the cancellation
10. Signature Block: Space for signature, name, and date
1. Deposit Return Request: Include when requesting return of any deposits paid, with specific amount and payment details
2. Force Majeure Declaration: Include when cancellation is due to circumstances beyond control of either party
3. Legal Representative Details: Include when the letter is being sent through or copied to legal representatives
4. Mutual Agreement Reference: Include when cancellation is by mutual consent, referring to any prior discussions or agreements
5. Timeline for Response: Include when requiring response within specific timeframe
6. Without Prejudice Statement: Include when the letter is part of ongoing negotiations or dispute resolution
1. Copy of Original Contract: Attach the original property contract being cancelled
2. Proof of Payment: Copies of deposit or other payments made under the contract
3. Supporting Documentation: Any relevant documents supporting the reason for cancellation (e.g., survey reports, force majeure evidence)
4. Previous Correspondence: Copies of relevant prior communications regarding the cancellation
5. Power of Attorney: If applicable, documentation showing authority to act on behalf of a party
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